Administrative Assistant

About Mayiko Infrastructure Limited

Mayiko Infrastructure Limited, a professional mining, infrastructure and power & renewable company, provides our clients with a wide range of tailor-made solutions services to aim at exceeding our clients’ expectations. We enjoy a strong sense of teamwork, career growth, and work/life balance. We actively seek team members who will add value to the business and strength to our culture. Treating others with respect and compassion is at the core of the Mayiko Infrastructure Limited philosophy. We provide a safe and positive working environment for our employees and offer opportunities to grow, both personally and professionally. We are looking for the services of a qualified personnel to fill the following vacancy.

1. ADMINISTRATION ASSISTANT (X1) – LUSAKA
2. Reporting to: Chief Visionary Officer/ Chief Operations Officer

Job Purpose:

The job holder will be responsible for ensuring that proper and efficient support to our directors, managers, and employees, assisting in daily office needs and managing our company’s general administrative activities within company policy. Coordinating the company’s administration system and general workflows of Inventory management, facility management and provide any other department with the necessary administrative support which they might require.

Key Responsibilities:

• Handle general administrative tasks such as answering phone calls, responding to emails, and managing correspondence.
• Assist in documents processing such as business levy, fire certificates, business permits etc.
• Coordinate and schedule meetings, appointments, and travel arrangements for senior executives and staff members.
• Prepare reports, presentations, and other documentation for meetings and presentations.
• Organize and maintain physical and electronic files, records, and databases, ensuring accuracy and confidentiality.
• Oversee office supplies inventory and place orders when necessary and proactively.
• Serve as the point person for maintenance, mailing, shipping, and purchasing requests.
• Assist in budget preparation and expense monitoring, ensuring adherence to company policies.
• Collaborate with HRDM to manage employee records, attendance, and vacation schedules.
• Liaise, negotiate and deal with external vendors, suppliers, and clients to ensure smooth business operations as per the ‘purchase policy’ of the company.
• Conduct research and provide administrative support to various projects, as assigned.
• Provide support and assistance to other team members as needed.
• Any other office work for maintenance, upkeeping and smooth

Qualification and Requirements:

• Minimum of education Full Grade 12/ Diploma Business Administration.
• Must be age between 20-35 years old
• At least 3 years’ working experience in the admin department
• Knowledge of industry latest trends and best practices
• Familiarity with MS Office and various business software a mast
• Critical thinker and problem-solving skills
• Team player
• Good time-management skills
• Great interpersonal and communication skills

How to apply:

To apply for any of the positions above, please send your curriculum vitae, cover letter and supporting documents to jobs@mayikoinfra.com.
Only short-listed candidates will be contacted