Supply Assistant

Vivo Energy Zambia

Vivo Energy Zambia are looking for a Supply Assistant to join their team! This would be for a duration of 12 months, with the possibility to extend by mutual agreement. The individual will report to the Supply Manager.

Job purpose:


  • Monitor daily loadings and off loadings of import deliveries(fuel+lubricants) and local purchases
  • Reconciliation of import and local loadings
  • Enhance expediting of clearing for Vivo destined trucks by closely overseeing the clearing agent’s activities at the border

Principal Accountabilities:


  • Daily monitoring of import delivery trucks and updating tracking template with receipt volumes
  • Daily tracking and follow up of import delivery truck status (fuels + lubricants)
  • Daily monitoring of local purchases ex TAZAMA
  • Ensure prompt duty payments and clearance of import delivery trucks within 24hrs of arrival.
  • Transit Loss tracking for import deliveries:
  • Ensure that all truck loadings are transferred in SAP
  • Monthly reconciliation of import trucks
  • Weekly reconciliation of TAZAMA purchase and payment every Tuesday
  • Daily reporting of truck offloadings
  • Weekly reporting and tracking of in-transit losses
  • Clearing of delivery vehicles within 24hrs at border (100%)
  • Timely transfer of stocks in SAP to receipt locations
  • Monthly reconciliation of import deliveries by 10th of following month


The Supply Assistant should have knowledge and skills in the following areas:

  • University graduate from the Department of Economics or School of Engineering
  • Working with spreadsheets in MS Applications
  • Ability to accurately check a large number of documents
  • Capability to work with SAP and progress product orders, transfers and schedule delivery

To apply for this job please visit

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