Supply Assistant

Vivo Energy Zambia are looking for a Supply Assistant to join their team! This would be for a duration of 12 months, with the possibility to extend by mutual agreement. The individual will report to the Supply Manager.

Job purpose:

• Monitor daily loadings and off loadings of import deliveries(fuel+lubricants) and local purchases
• Reconciliation of import and local loadings
• Enhance expediting of clearing for Vivo destined trucks by closely overseeing the clearing agent’s activities at the border

Principal Accountabilities:

• Daily monitoring of import delivery trucks and updating tracking template with receipt volumes
• Daily tracking and follow up of import delivery truck status (fuels + lubricants)
• Daily monitoring of local purchases ex TAZAMA
• Ensure prompt duty payments and clearance of import delivery trucks within 24hrs of arrival.
• Transit Loss tracking for import deliveries:
• Ensure that all truck loadings are transferred in SAP
• Monthly reconciliation of import trucks
• Weekly reconciliation of TAZAMA purchase and payment every Tuesday
• Daily reporting of truck offloadings
• Weekly reporting and tracking of in-transit losses
• Clearing of delivery vehicles within 24hrs at border (100%)
• Timely transfer of stocks in SAP to receipt locations
• Monthly reconciliation of import deliveries by 10th of following month

Requirements

The Supply Assistant should have knowledge and skills in the following areas:

• University graduate from the Department of Economics or School of Engineering
• Working with spreadsheets in MS Applications
• Ability to accurately check a large number of documents
• Capability to work with SAP and progress product orders, transfers and schedule delivery