Secretaries (x7)

Levy Mwanawasa Medical University is a public institution committed to advancing excellence in health sciences education and research in Zambia. The University invites applications from suitably qualified and experienced individuals for the following positions:

1. Executive Assistant
2. Secretaries

(II) JOB TITLE: SECRETARIES (7)

JOB PURPOSE:

To provide efficient secretarial and administrative support to assigned departments, ensuring smooth office operations through proper documentation. communication handling, and scheduling of activities.

PRINCIPAL ACCOUNTABILITIES:

1. Provide day-to-day secretarial support to designated officers
2. Type correspondence, memos, reports, and other documents with speed and accuracy
3. Manage office filing systems and maintain confidential records
4. Handle telephone and in-person enquiries in a professional manner 5. Schedule appointments and maintain diaries for supervisors
6. Prepare minutes and follow up on routine office matters
7. Support the organization of meetings, travel, and logistical arrangements 8. Liaise with other departments and external stakeholders as necessary

QUALIFICATIONS AND EXPERIENCE:

• Full Grade 12 Certificate with at least five (5) credits including English
• Diploma in Secretarial Studies, Office Management or a related field
• Typing speed of 65 words per minute and shorthand speed of 110/120 words per minute
• Ability to use Microsoft Office (Word, Excel, PowerPoint, Outlook)
• Minimum of two (2) years’ experience in a similar role, preferably in a Public Institution or University setting

KEY ATTRIBUTES:

• Good organizational and time management skills
• High level of integrity, confidentiality, and attention to detail
• Excellent interpersonal and communication skills
• Ability to work with minimal supervision and under pressure
• Professional appearance and conduct

JOB APPLICATION PROCEDURE:

Interested candidates who meet the stated requirements should apply by submitting the following:
a) letter of application addressed to the Registrar, Levy Mwanawasa Medical University, P. O Box 33991, Lusaka.
b) Adetailed curriculum vitae (CV),
c) Certified copies of academie and professional certificates (certified by the Zambia Qualifications Authority), and
d) Names and contacts of three traceable referees.

Closing date: 31st August, 2025.

Only shortlisted candidates will be contacted.