Receptionist (x2)

DEPARTMENT : Customer Experience

VACANCY : Receptionists (x2)

LEVEL : Coordinator

LOCATION : Lusaka, HQ

JOB PURPOSE

To receive visitors at Head Office and direct them to the appropriate office as well as handle incoming and outgoing telephone calls in accordance with stipulated guidelines and etiquette. Deliver excellent customer service being the first point of contact for all interactions at Head office.

REPORTING TO THE MARKET OPERATIONS MANAGER, THE MAIN DUTIES ARE:

Customer Service and Visitor Management;

• Greet people entering the building, answering any questions, providing directions and alerting staff when someone is there to meet or visit them
• Serve as the face of the company, offering friendly service to those entering the building or calling in on the phone
• Knowledgeable on Airtel products and services and deliver excellent customer service for all interactions (visit/call)
• Handle and provide support for basic customer queries and requests and close any complaints

Reception Operations Management

• Accept deliveries, mails, invoices organize them to be distributed to the correct recipients using the office mailing system and ensure they get to the recipient in a timely manner while also managing outgoing mail and packages for pickup
• Manage safety and security of property and documents in the reception area, and ensure there is no congestion at reception
• Answer a multiple line phone system, manage calls by routing them to the proper extensions or taking messages and delivering them within our message system along with setting up conference calls as requested
• Ensure internal telephone directory is maintained, and updated regularly
• Managing & data entry of Search warrants and printing the results daily, ensure quick follow up on cases outside SLA.
• Maintain the reception area, keeping it clean and free of clutter.
• Handle filing and data entry as requested
• Requisition and maintain an adequate inventory of office supplies
• Ensure quick escalation of any system outages impacting operations & ensure follow up till resolution.
• Maintain register of all customer complaints, requests and queries handled (submit Issues tracker monthly)

EDUCATIONAL QUALIFICATIONS & FUNCTIONAL / TECHNICAL SKILLS:

• Certificate in Public Relations/ Customer Care/ Marketing
• IT literacy
• Able to operate in a performance driven organization
• Have knowledge of Company policies & procedures
• Switchboard operations
• Ability to Administer parcels through Courier services company.
• Adequate knowledge of Staff & Management roles in the organization
• Safety & security measures e.g. safety of property at receptionist desk
• Supplier /Client contact numbers and persons in order to collect payments timely

RELEVANT EXPERIENCE:

• 1 year in office administration, handling a switchboard

OTHER REQUIREMENTS (BEHAVIOURAL):

• Service oriented
• Good planning skills
• High personal standards and goal oriented
• Excellent interpersonal skills
• Excellent and effective communications skills, both orally and in writing

CLOSING DATE

Suitable candidates are required to send their application & Curriculum vitae to [email protected]. Closing date for applications is 26^th April, 2021.

Airtel is an Equal Opportunity Employer and is non-discriminatory on the basis of race, gender, sexual orientation, disability, ethnic grouping nor HIV/AIDS status.

Please note that due to the high volume of applications received, only shortlisted candidates will be contacted.