Procurement Specialist (x2)

Purpose of the role:

To be an active player of the procurement function and provide day-to-day support to the internal customers (end users) for outsourced goods and services that they require. The specialist will ensure to undertake, at a minimum, sourcing, supplier relations, timely communications and processing of orders and intra-departmental improvements. They will be required to execute their duties professionally and with high integrity.

Reports to: Procurement Manager

Branch: Lusaka

Contract Duration: Two (2) Years

Key Duties and Responsibilities:

Purchasing

• Ensure all procurement scopes and specifications are comprehensive and clearly defined.
• Issue RFQs/tenders in line with approved timelines.
• Evaluate tender submissions objectively and obtain necessary approvals.
• Place purchase orders and actively follow up to expedite delivery.
• Secure and apply optimal purchase terms for all procurements.

End-User Relations

• Conduct weekly meetings with end-user departments to review procurement needs.
• Resolve user concerns and issues promptly.
• Seek clarification on user requirements where necessary.
• Provide orientation and guidance to end users to enhance understanding of procurement processes.

Supplier Relations

• Maintain professional and consistent communication with all suppliers.
• Conduct post-purchase vendor performance assessments.
• Identify, develop, and maintain relationships with reliable suppliers for existing and new requirements.

Cost Saving & Value for Money

• Achieve best value for money in every procurement by securing competitive pricing.
• Prioritize competitive bidding while maintaining a pool of reliable vendors.
• Record all achieved savings in the central savings register.

Ethics, Professionalism & Integrity

• Demonstrate full awareness and adherence to ethical procurement practices.
• Uphold the highest standards of professionalism when dealing with internal and external stakeholders.
• Consistently follow company policies and procedures in executing tasks.

Organizational Culture & Values

• Promote and exemplify the Kenkijin philosophy, values, principles, and behaviors across the business.
• Consistently uphold organizational values in all activities and interactions.

Qualifications & Experience

• Must have a full Grade 12 Certificate.
• Bachelor’s Degree in Procurement, Purchasing and Supply or equivalent field.
• Member of the Zambia Institute of Purchasing and Supply (ZIPS).
• Minimum of two (2) years’ relevant work experience.
• All Qualifications must be validated by Zambia Qualifications Authority (ZAQA).

Job-Specific Competencies

• Proficiency in Microsoft Excel (intermediate) and Microsoft PowerPoint.
• Strong professional communication and assertiveness.
• Effective negotiation skills.
• Excellent interpersonal and stakeholder engagement skills.
• Sound analytical and technical abilities.

If you meet the requirements above, email your detailed C.V, certified copies of certificates and cover letter in a single document to recruitment-hcmz@hcmaf.com, or send your application to:

 The Senior Manager – Human Capital and Administration

Hitachi Construction Machinery Zambia, Co. Ltd.

KK International Airport Road, Plot 2350/M

P.O. Box 30182, Lusaka.

The closing date for applications is Tuesday 7^th October, 2025.