Napsa
Job Description
The Procurement Manager (Operations) implements the NAPSA procurement strategy, prepares and implements the NAPSA procurement plan and budget to ensure the supply of goods and services as required in the implementation of the NAPSA business strategy. Additionally, the manager implements the procurement policies and procedures, and the procurement laws and regulations to ensure NAPSA is protected from risks associated with noncompliance.
Key Responsibilities
- Facilitate the timely development of user requirements for user departments to ensure goods and services purchases are fully captured in the Annual NAPSA Procurement Plan.
- Participate in the development of the procurement budget through the provision of budget estimates of the identified user requirements under the goods and services purchases category.
- Provide assistance to user departments, when required, in the preparation of specifications, to ensure that the requirements of the user departments are properly captured, and to enhance efficiency and effectiveness in the departmental procurement process.
- Provide feedback on enhancements to the existing procurement policies and procedures to ensure compliance with the relevant procurement laws, and to improve on efficiency and effectiveness.
- Participate in the development of the NAPSA procurement strategy through provision of input on the strategies that can enhance the efficiency and effectiveness in the procurement of goods and services purchases.
- Coordinate the procurement of goods and services for NAPSA to ensure the Procurement Act, the NAPSA Procurement policies and procedures are observed, to enhance operational efficiency.
- Train users on the procurement rules, policies and procedures to enhance compliance by the user department and consequently NAPSA as a whole.
- Perform due diligence on the suppliers shortlisted, in addition to the system checks, to ensure that NAPSA contracts only with suppliers that are compliant as per the Procurement Act and the NAPSA policies, and that have the capacity to deliver.
- Record and maintain the filing systems of all documents both in soft and hard copies i.e. contracts, copies of LPOs and quotations files in an orderly and efficient manner to ensure easy retrieval when required.
- Participate in the tender process, through system based approach, to carry out tender floatation and evaluation of high and low value purchases in line with the Public Procurement Act, NAPSA procurement policies and procedures in order to select the most qualified suppliers to contract.
- Monitor contracts for expiry and renewals for both high and low value purchases that are still ongoing, to ensure NAPSA is protected against costs arising from unnecessarily prolonged contracts, and against lawsuits arising from non-compliance by NAPSA;
- Review and approve invoices for payment to suppliers to ensure transparency in the payment of suppliers, in addition to enhanced relations between NAPSA and suppliers that enhances service excellence to NAPSA;
- Coordinate the training and development of subordinate staff to ensure availability of competencies critical for the delivery of timely and quality services.
Minimum Qualifications
- Grade 12 Certificate with 5 ‘O’ levels with Credit or better including English and Mathematics
- Bachelor of Science in Purchasing and Supply, Bachelor of Business Administration or equivalent
- Member of the Zambia Institute of Purchasing and Supply (ZIPS) with valid Practicing Certificate.
- Post Graduate Diploma in Purchasing and Supply for those with Degree in Business Administration or equivalent.
Minimum Experience Required
- Not less than five (5) years of experience in procurement at an organization in an organisation with similar size in operations.