Procurement Clerk

Avani Hotels and Resorts

Company Description

Refreshingly understated, contemporary and simple. Whether you want a leisurely family break or romantic escape, AVANI hotels and resorts provide the right space for relaxed and inspired comfort. Discerning service, relaxed dining and engaging recreation facilities for all guests are a given.

Job Description

Job Purpose:

As a member of the finance department, this role is responsible for ensuring that all the financial affairs of the hotel are conducted to the highest standards of honesty and integrity. High ethical standards are necessary to maintain both competitive advantage and the pride and confidence of our associates, and to provide quality products and services to customers and clients.

Main Responsibilities:

  • Ensuring proper authorization for all goods entering the hotel.
  • To ensure that goods before leaving and entering the warehouse are good condition.
  • Inspecting all incoming goods to ensure that quantity, quality, price and all the other specifications are adhered to.
  • Prepare daily receiving report summaries and report on any variances immediately.
  • To check and input Food and Beverage and General store purchase into the hotel inventory system.
  • To ensure the goods are secured and prompt transfer.
  • To ensure that goods in the receiving area are secure at all times.
  • To ensure that Occupational Health and safety requirements are observed, maintained and enforce.
  • Pulls food and non-food items as needed for all areas of the department.
  • Takes all food and non-food inventories as outlined/directed by the Head of Department.
  • Create and maintain computerized database of supply purchase orders, paid invoices, goods delivered, product and raw material quality, current inventory and future order scheduling.
  • Maintain accurate and up-to-date records of all transactions and computes total cost of items purchased.
  • Search inventory records of warehouse to determine if material on hand is in sufficient quantity.
  • Compiles records of items purchased or transferred between departments, prices, deliveries, and inventories.


  • Diploma in Purchasing and Supply Management.
  • Minimum of 1 year experience in Purchasing and Supply Management.
  • Solid understanding of supply chain concepts and supplier analysis methods.

Additional Information

  • Full grade twelve school certificate.
  • Three traceable referees with their emails and mobile numbers.
  • Closing date: 13th June 2024.
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