Procurement Assistant Officer

Zambia Medicines and Medical Supplies Agency is the largest pharmaceutical and medical distributor in Zambia. It contributes to the pharmaceutical component of health care provision in Zambia through: –

• Procurement of pharmaceuticals and medical supplies
• Warehousing of pharmaceuticals and medical supplies
• Distribution of pharmaceuticals and medical supplies to all districts and public sector hospitals
• Monitoring of usage trends and analyzing of logistics information
• Maintaining existing and establishing new relationships with stakeholders and partners in order to develop supply chain services in line with existing and future needs
• Providing services to customers professionally

In order to enhance our services, we are seeking to employ for the following position:

Job Title: Procurement Assistant Officer [GENERAL (1)]

To be responsible for performing confidential administrative clerical duties relating to organizing and coordinating procurement activities, review and distribution of information to include: Request for Proposals (RFP’s), formal bids, price quotations, and purchase orders.

Main Responsibilities:

• Assists with maintenance of contracts, agreements, registers and schedules
• Ensures goods are delivered in the proper quality, in timely manner, and with the proper packaging
• Confirms with requestors that goods have been received and services delivered
• Tracks all procurement activity and deadlines, ensuring any procurement planning is kept on time
• Assists with scheduling and facilitating evaluation of tenders
• Prepares Purchase Orders for Procurement Manager review
• Obtains price quotes from multiple suppliers;
• Files (hard copy and electronic) of contract documentation.
• Provides operational support to management and staff as required
• Prepares reports, and relevant data in prescribed formats ZAMMSA
  (Former Medical Stores Limited)
• Maintains procurement records such as items or services purchased, costs, delivery, product quality or performance, and inventories;
• Data entry and filing paperwork;

Personal Attributes:

• Team Player
• Honest
• Confidentiality

Skills Required

• Computer skills (knowledge of Microsoft Office Word, Excel and PowerPoint is a must)
• Good interpersonal
• Excellent oral and written communication skills

Minimum Qualifications And Experience

• Grade 12 Certificate
• Diploma in Purchasing & Supply or Equivalent
• Minimum 2-year experience

If you fit the above profile, please submit your application and an updated CV with relevant supporting documents not later than 30th April, 2021 on the address below. The applications should be submitted via email only and clearly indicating the POSITION IN THE SUBJECT LINE.

The Human Resource Manager
Zambia Medicines and Medical Supplies Agency
P.O. Box 30207, Lusaka.

Email: [email protected]

Please Note: Only short listed candidates will be contacted.

For clarifications please call HR Office on Ext.4213