Planning Clerk

First Quantum Minerals

Job Description

Overall Job Purpose:

As the Maintenance Planning Administrator, you will maintain the quality and integrity of the Enterprise Asset Management (EAM) system by entering accurate data that supports effective reporting and decision-making. You will also be responsible for organizing and indexing all maintenance-related documents, such as work orders, manuals, drawings, charts, etc., and ensuring their easy accessibility within the Maintenance Planning Office.

Specific Job Responsibilities

  • Accurately collect and capture data pertaining to key equipment in line with the work management procedure.
  • Act as interface between operations and maintenance by raising work requests and ensuring they are scheduled by the Planner.
  • Raise work requests, work orders and close when executed in Pronto (CMMS) system and ensure their proper documentation and disposition as per work management procedure.
  • Validate data indicating discrepancies, execute timeous collection of work orders and ensure the accuracy of PM related data.
  • Maintain and manage inventory records of maintenance-related materials, equipment and tools on completed work orders and tag and return unused or repairable parts to warehouse.
  • Scan and attach completed work orders to Pronto and perform general office duties such as photocopying, binding documents, etc.
  • Demonstrate commitment to health, safety, and environmental responsibility by ensuring compliance with all Trident and First Quantum Minerals Standards and Procedures.
  • Assist in providing a safe working environment for the team and demonstrate commitment through personal behaviour, and the identification of the significant health and safety risks.

Job Specific Competencies

  • Microsoft Office Suite, MS Project is added advantage.
  • CMMS (Computerised Maintenance Management Systems), preferably Pronto

Key Job Attributes

  • Ability to read and understand reference maintenance manuals
  • Strong written and oral communication skills
  • Able to process large volumes of data
  • Able to take direction but exercise independent thought and judgment
  • Able to be effective and to manage multiple tasks and relationships in a team-oriented environment.
  • Able to work with minimum supervision

Experience Required To Perform In This Job

  • Minimum (2) years maintenance and/or engineering experience in the mining industry, preferably with fixed plant processing equipment
  • Valid Driving Licence
  • Experience in the use of a recognized CMMS (Computerised Maintenance Management Systems) preferably Pronto.
  • Prior planning experience will be highly regarded.


  • Full Grade 12 Certificate
  • Minimum of a Craft Certificate in Mechanical, Electrical or related Engineering Field
  • Experience and demonstrated grasp of the principles of maintenance practice
  • Project Management qualification will be desirable.

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