Operations Coordinator

Operations Coordinator

Our client, a sustainable energy solutions company, is looking to hire an Operations Coordinator whose purpose will be to support the organization through logistics, transportation, inventory and facilities management.

Key Responsibilities:

Logistics

• Oversee driver activity with regard to delivery of items.
• Oversee the timely, accurate and secure distribution of products and supplies to the required destinations.
• Perform the balancing of consignment size and delivery timing so as to optimize fuel usage.
• Perform timely reporting of inventory and shipment status.
• Perform timely distribution of the vehicle supply and demand calendar to internal customers.

Transportation

• Oversee the company fuel account and perform fuel expense authorisations.
• Oversee maximization of vehicle availability through implementation of timely / regular scheduled maintenance programme and safe management of unscheduled maintenance.
• Oversee vehicle maintenance activity.
• Perform procurement of new vehicles.
• Perform vehicle monitoring and reporting (mileage, fuel consumption, tax, fitness, insurance).
• Adhere to and oversee adherence of company vehicle policies.

Inventory

• Oversee inventory / storage management and reporting of company products at HQ, shops and agents.
• Oversee inventory / storage management and reporting of company headquarters and shop supplies.
• Oversee team activity with regard to inventory and storage management.
• Oversee regular internal audits and on-site inspections for inventory at HQ, sales & service centre’s and agents.
• Lead procurement of supplies (with management approval).
• Perform inbound product, spares and supplies tracking and reporting with a specific focus on making as ‘live’ and as transparent as technology will allow.
• Coordinate with NSS, Tech Team and key suppliers to optimise product/spares availability.
• Lead product packaging dialogue with marketing and product suppliers to ensure.
• Product information / branding meet defined requirements (Marketing).
• Product serial numbers and codes meet defined requirements (BAR).
• The number of items can be delivered per shipment is maximised.

Facilities Management (Security, Cleaning, Landscaping, Building Maintenance)

• Oversee team activity with regard to the maintenance of secure, safe, clean and available headquarters.
• Perform development of and oversee adherence to Health & Safety At Work Policy. Coordination & Team Supervision.
• Oversee adherence to Standard Operating Procedures amongst staff.
• Oversee timely work delivery and work quality of Operations team members.
• Oversee the maintenance of any Operations department email inboxes.
• Lead the maintenance of any Operations Manuals and documentation.
• Lead the strategizing over any Operations responsibilities.
• Lead any strategic proposals to Management and implement where agreed.
• Lead the updating of the Operations priority tracker.
• Lead and oversee Operations calendars.
• Lead Operations-specific projects.
• Lead the resolution of ad-hoc Operations issues in a timely manner.
• Perform development of Operations Standard Operating Procedures and keep them up to date.
• Perform weekly check-ins and quarterly evaluations with Operations team members.
• Perform the signing-off on time sheets of Operations staff.
• Perform any work required by the department manager.
• Perform identification of opportunities to improve and update systems and processes.
• Perform budget approvals from the Finance and Accounting Department.
• Develop and lead the maintenance of Operations budget.
• Develop and implement Operations Procedures.
• Develop monthly report and performance reports and share with Management.
• Cooperate with Finance with regard to all budget / spend approvals.
• Cooperate with HR with regard to any safety related matters.
• Cooperate with all departments with regard to forecasting of vehicle and distribution needs.
• Cooperate with HR with regards to staff performance, disciplinary and staff training matters.
• Cooperate with HR with regard to organisation of Training.
• Cooperate with HR with regard to effective delivery of staff onboarding.
• Cooperate with NSS on stock distribution requirements and to ensure correct stock and inventory management.
• Cooperate with Marketing to ensure correct stock and inventory levels.
• Cooperate with BAR with regard to provision of accurate information for monthly Key Performance Indicator reports.
• Support any priority company activities as required by company management.
• Further develop work related skills on a regular basis in order to ensure excellent work performance.

 Desired Skills, Qualifications and Experience:

• Bachelor’s Degree in mechanical engineering, Supply Chain Management, Operations Management or related field.
• Must have at least three to four years in the Operations, Mechanical Engineering and Supply Chain Management function.
• Should be able to demonstrate experience and understanding of fleet management, vehicle safety and maintenance and inventory management.
• Must be in possession of Manual, Class B Driver’s License which should have been held for over 2 years.
• Should have strong leadership and process management skills.
• Should be able to demonstrate his/her ability to organize people and resources with acceptable level of professionalism and integrity.
• Should have familiarity with facilities management.
• Should have general awareness of Health and Safety Laws of Zambia.

How to apply:

Applicants should send their resumes to jobs@topfloor.co.zm with the job title as the email subject before 20th August, 2021.

Only shortlisted candidates will be contacted.

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