Operations Assistant

J&J Transport Zambia Ltd is looking for a CILT qualified logisticians and transport operators who will be able to contribute to organizational excellence by assisting in the Company’s fleet operations by achieving accurate and timely results.

Position: Operations Assistant

Reports to: Zambia Operations Manager

Key Responsibilities:

• Ensure cargo is allocated to trucks with due consideration to customer requirements and nature of the cargo;
• Ensure required arrangements are in place at all times for timely loading and offloading of cargo;
• Update customers on the position of the cargo as and when changes take place; update Customer specific delivery details when needed and/or required with the use of the Company’s freight systems;
• Coordinate with the team on the loading and off-loading of trucks in Zambia and or other locations;
• Ensure required arrangements are made and communicated to the relevant parties to enable late release and offloading of trucks at various locations – this includes weekend off/loading;
• Communicate/coordinate requirements for specific loads to drivers and follow up to ensure all instructions are followed;
• Monitor satellite tracking to identify drivers “not moving” and or any problems with reporting of satellite units;
• Liaise with appropriate representatives to ensure that all issues are dealt with, response times remain quick and that border clearances and turnaround of trucks remain high priority;
• Liaise with Documentation Department and/or legal Department and ensure that the trucks have got valid documents, insurances, licenses and inspections;
• Ensure appropriate supervision of all drivers under your control;
• Assist in breakdown and accident recovery.

Minimum Qualifications & Requirements:

• Relevant educational qualifications and training in Transport, Logistics and Freight Management;
• Member of Zambia Chartered Institute of Logistics & Transport; holder of CILT certification;
• 3-5 years’ experience with IT knowledge and excellent knowledge of Microsoft Office products (word; excel; power point);

Preferences for candidates that are:

• Available immediately
• Work at faster than average pace and can make quick decisions without compromising quality or Company standards.
• Have an active, positive response to a variety of challenges and time pressures whilst still maintaining accuracy.
• Can carefully and critically analyze new data, ideas or innovation to minimize risks.
• Has good communication and Co-operation skills.
• High levels of responsibility and accountability.

Interested candidates are to send a cover letter and their CVs (no more than three pages) with copies of their qualifications to [email protected] by Tuesday 2nd November 2021.