Zambia Information and Communications Technology Authority ( ZICTA )
Reference # 11052021OFFICEMANAGER
Location Lusaka, Zambia
Job Functions: Administration
Industries: Admin, Office & Support
- Planning and maintaining office procedures, including records management of an efficient office filing system for the Director’s office correspondence and maintaining an up-to-date correspondence register for the department.
- Developing and implementing administrative procedures, i.e. organising the office layout for the Director, maintaining supplies of stationery, refreshments for the Director and Managers and attending to any other office requirements.
- Editing and finalising letters for the Director and from other staff members in Finance Department.
- Filtering and placing telephone calls to the Director, screening enquiries and requests and handle them appropriately.
- Filtering and handling correspondence – incoming and outgoing mail
- Contract handling and e-filing for easy retrieval for Suppliers payments processes.
- Updating and maintaining the Director’s diary and making appointments and ensure the Director’s attendance and follow ups to all scheduled appointments.
- Facilitating local and foreign travel logistics, visa acquisition and accommodation arrangements for the Director.
- Organising events and servicing International meetings, local meetings, workshops and international conferences as assigned.
- Organizing departmental meetings, taking minutes in various committee meetings and ensuring that the Director is prompted and well prepared for meetings.
- Prepare reports for review, drafting letters from time to time, printing and compiling various documents whenever required to do so by the Director.
- Confidentiality, Honesty and Reliability
- Exceptional Communication and Interpersonal Skills
- Excellent personal organization skills
- Customer Care Excellence
- Self- motivated and efficient
- Adaptability /Team Player
QUALIFICATIONS AND EXPERIENCE
- 3 years’ work experience in office Management
- Diploma in Secretarial Administration
- Exceptional written and oral communication skills
- Excellent word processing and IT skills
- Listening skills
- Records management systems skills
- Basic Financial skills
Job Closing Date: 11/06/2021
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To apply for this job please visit zicta.jb.skillsmapafrica.com.