Multiple Positions

Multiple Positions

Chemonics International Inc., Contractor for USAID Global Health Supply Chain Program – Procurement and Supply Management (GHSC-PSM) ensures uninterrupted supplies of health commodities in support of USG-funded public health initiatives around the world. The project provides direct procurement and supply chain management support to the President’s Emergency Plan for AIDS Relief (PEPFAR), the President’s Malaria Initiative (PMI), and Population and Reproductive Health. In supporting USG-funded global health activities, PSM develops and manages a wide array of services for health commodity procurement and related systems strengthening technical assistance encompassing different elements of a comprehensive supply chain. The project seeks to recruit (on a one-year contract renewable) for the following positions of:

1. Position Title : Forecasting & Quantification-FP and MNCH Specialist (1 position)

Location: Lusaka, Zambia

Reporting : Forecasting and Supply Planning Manager-TO 2/3/4

Principal Duties and Responsibilities

The Forecasting and Quantification Specialist will work with the Forecasting and Quantification Program Manager to meet project objectives focused on strengthening forecasting and quantification which should be led by the GRZ, procurement planning, and stock monitoring activities. The Specialist will be responsible for ensuring that commodities procured centrally for reproductive health and MNCH national programs using Pipeline software are available by way of checking on the consumption trends.

Specific Tasks

Technical Implementation

• Support team to meet project objectives focused on strengthening GRZ-led forecasting and quantification, procurement planning, and stock monitoring activities.
• Monitor and ensure availability of commodities that are procured centrally for reproductive health, Maternal Neonatal and Child Health (NMCH using Pipeline software).
• Hold regular partner coordination meetings to ensure procurements and shipments are well-coordinated and stock-outs are prevented.
• Monitor various consumption patterns and take corrective steps in forecasting on a periodic basis.
• Prepare and ensure availability of quantification reports for all commodities for approval by the Ministry of Health.
• Support the development of and implement capacity-building interventions for GRZ and supply chain partners who coordinate to ensure a reliable supply of health commodities for Zambia.
• Design and roll out innovations to increase the sustainability of forecasting, quantification, and commodity monitoring activities.
• Provide senior management with monthly reporting on national supply levels and procurement plans to identify potential supply gaps early and develop responses to mitigate the impact on service delivery.
• Submit quarterly supply plans and reports to GHSC-PSM headquarters and other stakeholders.
• Ensure all contract deliverables meet within areas of forecasting and quantification.

Management

• Supervise technical officer(s), including develop roles and responsibilities; design and monitor professional development plan, and conduct annual performance appraisal with supervisee.
• Execute team annual work plans and budgets based on project resources available and intended annual and life of project targets are set according to USG priorities.
• Exhibit Chemonics values and build culture of “Living our Values” within the team.
• Verify that USAID regulations, Chemonics policies, and quality management best practices are enforced consistently.
• Carry out additional responsibilities as may be assigned from time to time in consultation with supervisor of record.

Minimum Education Qualifications, Experience, and Competencies

• Diploma in a health-related field required; a degree will be an advantage;
• Minimum four (4) years of experience working in supply chain management and conducting forecasting and quantification activities;
• Thorough knowledge of USAID funding and its contractual and reporting requirements required; experience working on USAID-funded health programs strongly preferred;
• Strong leadership and motivational ability;
• Strong written and oral communication skills;
• Excellent problem-solving and decision-making skills.

2. Position Title: Program Procurement Officer (1 Re-advertised position)

Location: Lusaka, Zambia

Reporting: Program Procurement Specialist-Laboratory

Principal Duties and Responsibilities

Specific Tasks

• Work within a team of procurement officers to ensure timely and cost-effective procurement services for increased availability of laboratory and other program commodities in country;
• Provide timely notifications of expected shipments for each month/quarter to procurement partners to ensure necessary preparations made for incoming commodities;
• Ensure procurement documents are properly filled and have audit trails that ensure easy follow up and retrieval of documents;
• Expediting payments to suppliers after receipt of goods from the vendors;
• Assess and review requirements in line with the budgets before creating requisition orders;
• Call suppliers for negotiations where applicable, and other necessary sourcing issues needing clarifications;
• Implement procurement policies and procedures to ensure good procurement practice in compliance with the Global Health Supply Chain–Procurement and Supply Management regulations;
• Sending out invitations to bid, conduct bid comparisons analysis and fill justification as required;
• Manage relationships with FASP to predict and track procurement requirements ensuring responsive service provision;
• Monitor approved requisition orders and confirm with FASP on specifications for laboratory and other program commodities;
• Prepare and manage procurement analysis for reviews and approvals in the procurement system and other tools;
• Manage relations with other team members, partners and vendors to plan all deliveries, change to requisitions, review their progress and address reforms to meet timelines and quality based on planning.
• Respond to procurement queries from vendors and give clarifications as required;
• Exhibit Chemonics values and build culture of “Living our Values” within the team;
• Verify that USAID regulations, Chemonics policies, and quality management best practices are enforced consistently;
• Carry out additional responsibilities as may be assigned from time to time in consultation with supervisor of record;

Minimum Education Qualifications, Experience and Competencies

• Diploma in Procurement and Supply or Supply Chain Management;
• Minimum two (2) years of experience working in supply chain management or program procurement required;
• Must be a member of Zambia Institute of Purchasing and Supply (ZIPS) or Chartered Institute of Purchasing and Supply (CIPS);
• Thorough knowledge of USAID funding and its contractual and reporting requirements required; experience working on USAID-funded health programs strongly preferred;
• Strong knowledge on the use of procurement systems is an advantage;
• Strong motivational ability;
• Strong written and oral communication skills;
• Excellent problem solving and decision-making skills;
• Written and spoken English proficiency.

3. Position Title : Provincial Logistics Strengthening Officer – Laboratory (1 position-Chipata)

Location: Chipata

Reporting : Provincial Logistics Strengthening Specialist

Principal Duties and Responsibilities

The Provincial Logistics Strengthening Officer will work with the Provincial Logistics Strengthening Specialist and other team members in the Logistics Systems Strengthening Directorate to provide enhanced facility-level data quality, develop, document and implement innovations to increase reporting rates, reporting timeliness and increase access to information and its use for decision making contributing towards good SDP level commodity availability. The Officer will be responsible for strengthening the utility and usability of eLMIS and provide ongoing technical assistance to MOH staff.

Specific Tasks

Technical Implementation

• Work with a team of technical staff in the field office to meet project objective focused on improving logistics information systems to avail critical data for informed supply chain management;
• Promote enhanced facility-level data quality by providing remote project support to health facilities and targeted Technical Supportive Supervision (TSS) visits. Develop, implement, document and file innovations to increase reporting rates, improve data quality at all levels of supply chain activity in the field, and increase access to information on stock status;
• Strengthen the utility and usability of eLMIS and provide ongoing technical assistance to MOH staff on the use of the system;
• As a member of the field office team, develop materials in support of identifying opportunities for streamlining data management and reporting to increase data availability for supply chain decision making;
• Ensure all contract deliverables are met within areas of logistics strengthening by compiling and providing accurate data and reporting as requested.

Management

• Execute team annual work plans and budgets based on project resources available and intended annual and life of project targets set according to GRZ and USG priorities;
• Exhibit Chemonics values and build culture of “Living our Values” within the team;
• Verify that USAID regulations, Chemonics policies, and quality management best practices are enforced consistently;
• Carry out additional responsibilities as may be assigned from time to time in consultation with supervisor of record.

Minimum Qualifications, Experience and Competencies

• Diploma in Biomedical Science or Bachelor Science Degree in Biomedical Science, Supply Chain Management, Logistics, or a related field required; or other advanced degrees a plus;
• Minimum two (2) years of experience working in supply chain management, managing Zambian MOH national logistics systems, international project management;
• Knowledge of USAID funding and its contractual and reporting requirements preferred; experience working on USAID-funded health programs strongly preferred;
• Strong written and oral communication skills;
• Excellent problem solving and decision-making skills;
• Written and spoken English proficiency;
• Strong computer skills.

4. Position Title : Provincial Logistics Strengthening Officer – Laboratory (1 position-Mansa)

Location: Mansa

Reporting : Provincial Logistics Strengthening Specialist

Principal Duties and Responsibilities

The Provincial Logistics Strengthening Officer will work with the Provincial Logistics Strengthening Specialist and other team members in the Logistics Systems Strengthening Directorate to provide enhanced facility-level data quality, develop, document and implement innovations to increase reporting rates, reporting timeliness and increase access to information and its use for decision making contributing towards good SDP level commodity availability. The Officer will be responsible for strengthening the utility and usability of eLMIS and provide ongoing technical assistance to MOH staff.

Specific Tasks

Technical Implementation

• Work with a team of technical staff in the field office to meet project objective focused on improving logistics information systems to avail critical data for informed supply chain management;
• Promote enhanced facility-level data quality by providing remote project support to health facilities and targeted Technical Supportive Supervision (TSS) visits. Develop, implement, document and file innovations to increase reporting rates, improve data quality at all levels of supply chain activity in the field, and increase access to information on stock status;
• Strengthen the utility and usability of eLMIS and provide ongoing technical assistance to MOH staff on the use of the system;
• As a member of the field office team, develop materials in support of identifying opportunities for streamlining data management and reporting to increase data availability for supply chain decision making;
• Ensure all contract deliverables are met within areas of logistics strengthening by compiling and providing accurate data and reporting as requested.

Management

• Execute team annual work plans and budgets based on project resources available and intended annual and life of project targets set according to GRZ and USG priorities;
• Exhibit Chemonics values and build culture of “Living our Values” within the team;
• Verify that USAID regulations, Chemonics policies, and quality management best practices are enforced consistently;
• Carry out additional responsibilities as may be assigned from time to time in consultation with supervisor of record.

Minimum Qualifications, Experience and Competencies

• Diploma in Biomedical Science or Bachelor Science Degree in Biomedical Science, Supply Chain Management, Logistics, or a related field required; or other advanced degrees a plus;
• Minimum two (2) years of experience working in supply chain management, managing Zambian MOH national logistics systems, international project management;
• Knowledge of USAID funding and its contractual and reporting requirements preferred; experience working on USAID-funded health programs strongly preferred;
• Strong written and oral communication skills;
• Excellent problem solving and decision-making skills;
• Written and spoken English proficiency;
• Strong computer skills.

To Apply

Send electronic submissions of your CV, cover letter and highest necessary qualifications to [email protected] by 17pm on Friday March 19, 2021. Please include clearly the position in the subject line of the email.

No telephone inquiries, please. Finalists will be contacted.