
Save the Children
Job Description
Title:Â Internal Auditor
LOCATION:Â Â Zambia
POST TYPE:Â National
GRADE:Â 2
Safeguarding:
Save the Children does not tolerate any form of exploitation, abuse, or harassment against any person. It is the responsibility of all employees and representatives to protect all people who come in contact with our organization. Save the Children commits to applying the same standards to all its employees and subject them to the same processes regardless of their position, influence, or reputation within or outside of the organization.
Diversity, Equity & Inclusion:
Save the Children International’s Diversity Policy, aims to promote equal opportunity in employment and to ban any kind of discrimination based on sex, age, social class, disability, HIV status, religion, race and ethnicity.
ROLE PURPOSE: The Internal  Auditor  position is to provide  overall  support  and assistance to the Zambia Country office in management of Risk and Compliance  S/he is required to ensure timely, appropriate and informed planning  organization, coordination of the internal audit  activities  for the Country  Office, direct  and control   the functions  of internal  audit. She/he  is responsible   for assessing existing  risks using  up to  date risk assessment  methodology, assist  and advise  ESMT about  current and  emerging   risk  exposures, based on  the  assessment, rank  them  in  overall   companywide perspective from the internal audit review findings. She/he  is required  to identify  financial, operational, programme and food  commodity   risk areas, lead the  review  and  appraisal of the  system  of internal  control   system  within  the  country  office  to give reasonable assurance on adherence to acceptable standards, policies, procedures, and  legal requirements. S he/he also discloses  growth   areas and  application   problems  and suggests  applicable solutions   for  exceptions   and problems   disclosed. S/he is expected to provide independent and objective analysis, and to provide  assistance  on strategic and  technical counsel as  it relates  to  risk  management   and internal  audit  to ensure the  effective stewardship  of SCI Zambia CO’s  resources. The internal auditor     is a key advisor  to the Country Director  and the  Country   Office Senior  Management   Team.   Moreover, ensure  the  technical integrity  and clear  presentation    of audit  and  risk findings  and  recommendations, providing  advice on policy and implementation of audit recommendations  throughout the organization.
SCOPE OF ROLE:
Reports to:Â Â Country Director
Staff directly reporting to this post:Â TBA
KEY AREAS OF ACCOUNTABILITY:
1. To  conduct  internal  audits on all functional departments and  provide  assistance   on external   audits  if necessary  and may be  involved  in the special  projects of the Zambia  Country Office.
- Perform  planning procedures.
- Evaluate  adequacy  of internal  control  system.
- Determine tests to verify existence  and effectiveness   of internal  control  system.
- Perform  assigned tests  and incorporate   results  in the  evaluation.
- Draft  accurate  observations   for areas  reviewed.
- Draft recommendations that incorporate corrective, detective and preventive measures  to address  risks and strengthen  internal controls. corrective  action  plans and follow  up on periodic  basis.
- Discuss observations  and recommendations  with management  to assure agreement
- Review  draft audit  reports   prepared   by both SCI external auditors and partner auditors.
- Ensure  all the  planned  audit  reviews  are  conducted   based  on  their  schedule  and annual  audit  plan
- Provide  analysis and  identify  risk prone  financial, procurement and operational   areas to properly  address them during  the review to set priority
- Directly  carries  out  ad hoc investigation  audits and fraud investigations  as required  by the Country  Director.
2.   Perform a strategic role  in the development of the internal audit function
- Develop  audit tools and techniques.
- Training  and mentoring staff on compliance requirements.
3.   Build and manage relationships within and outside the department
- Network among country office employee to gain understanding of processes, systems etc.
- Practice in organizational activities that promote networking   and representation of the department.
- Respond to queries  from field and country office.
4.   Update and maintain knowledge and skills of internal audit  function
- Keep  current  on significant  developments within  save the  children.
- Keep  current on developments in the  areas  of general  accounting, auditing, non- profit issues, government regulations and information technology.
- Assist  in maintaining   expertise   in audit-related    subject   matters   such  as  internal controls, business  process  improvement fraud  auditing  and investigation.
- Provides  clear guidance  and  advise to  make  necessary  amendments    whenever   the techniques       and procedures are found inefficient  and ineffective
5. Risk management:Â
- Support the Country Office in identifying internal control gaps and ensure risks are thought through and where relevant, appropriate mitigation measures are in place
- With the support of Head of Finance conduct fraud risk assessments with major functions (award management, finance, procurement, programming, MEAL and others), working with the teams on how to accurately assess, monitor and respond to the changing risk environments.
- Support the Director of Program and Operation updating the Risk Management Plan.
- Update Regional Fraud Lead and relevant stakeholders on a regular basis on findings from fraud risk assessment, lessons learned are shared on a regular basis
- Participate in project Kick off meetings
- Review of ARA for high risks grants bi-annually
6. Review of cash beneficiary selection process documents.
7.  On occasion, conduct special  investigations and analytical  projects.
8.  Other activities  as assigned  by the supervisor.
SKILLS AND BEHAVIOURS (our Values in Practice)
Accountability:
- Holds self-accountable for making decisions, managing resources efficiently, achieving and role modelling Save the Children values
- Holds the team and partners accountable to deliver on their responsibilities – giving them the freedom to deliver in the best way they see fit, providing the necessary development to improve performance and applying appropriate consequences when results are not achieved
Ambition:
- Sets ambitious and challenging goals for themselves (and their team), takes responsibility for their own personal development and encourages others to do the same
- Widely shares their personal vision for Save the Children, engages and motivates others
- Future orientated, thinks strategically.
Collaboration:
- Builds and maintains effective relationships, with their team, colleagues, members and external partners and supporters
- Values diversity, sees it as a source of competitive strength
- Approachable, good listener, easy to talk to
Creativity:
- Develops and encourages new and innovative solutions
- Willing to take disciplined risks
Integrity:
- Honest, encourages openness and transparency
QUALIFICATIONS AND EXPERIENCE
- BA Degree in Finance, Accounting, Audit and Management or other related fields
- 6 years of relevant progressive experience. NGO sector will be added advantage.
- Experience in supporting the development organizational strategies, polices and guidelines
- Strong Knowledge and experience in project cycle management and risk management
- Considerable experience in Budget Management
- Good in continuous self –learning
- Very good skill in influencing others and conflict management
- NGO experience is an advantage
APPLICATION INSTRUCTIONS:
QUALIFIED APPLICANTS SHOULD ONLY ATTACH A COVER LETTER AND AN UPDATED CV.
The closing date for receipt of applications is Monday 28th October 2024. Only shortlisted candidates will be contacted.
Save the Children reserves the right to re advertise if suitable applicants are not found.
Save the Children is an equal opportunity and affirmative action employer that does not engage in any practices which discriminate against any person employed or seeking employment based on race, color, religion, gender, national or ethnic origin, age, marital status and we will never ask that you pay for anything as part of the selection processor thereafter.