Human Resources Assistant

POSITION SUMMARY

This role requires strong organizational skills, discretion in handling sensitive information, and a commitment to upholding our values of fairness, dignity, and child protection. The HR Assistant will work closely with the HR Manager in promoting a culture of transparency, inclusion, and operational excellence.

Key Responsibilities:

Administrative Support

• Maintain and update coworker records (digital and physical)
• Prepare HR documents such as contracts, letters, and forms
• Assist in organizing staff files in compliance with internal SOPs

Recruitment & Onboarding

• • Coordinate job postings and application tracking
  • Schedule interviews and communicate with candidates
  • Support onboarding processes, including orientation and documentation

Compliance & Recordkeeping

• Track leave, attendance, and probation periods
• Ensure accurate documentation for NAPSA, NHIMA, and other statutory requirements
• Assist in preparing reports for audits or internal reviews

Coworker Relations & Support

• Respond to routine HR queries with professionalism and confidentiality
• Support implementation of workplace policies and procedures
• Help facilitate trainings or awareness sessions (e.g., child protection, anti-fraud)

Communication & Coordination

• Draft internal memos, meeting invites, and HR-related announcements
• Liaise with departments to ensure smooth HR operations
• Assist in organizing HR meetings and maintaining minutes

Administrative Duties

• Manage documentation and medico-legal correspondence
• Adhere to hospital policies and HPCZ ethical guidelines
• Participate in audits, clinical meetings, and continuous professional development

Qualifications & Skills:

• Full Grade 12 Certificate
• Diploma in Human Resources Management, or related Business field. Degree added advamtage
• Minimum 1- 3 years practical experience
• Registered member of the Zambia Institute of Human Resources Management.
• Strong communication, teamwork, and decision-making skills