Human Resources Assistant

Mary's Meals


The Human Resource Assistant will provide administration support during staff recruitment, including processing new starter packs, selection, Support induction of new staff, monitoring staff performance management by administering probation and professional development, manage staff Exit information and reporting by keeping HR Databases up to date.

ips: Provide a summary of the role, what success in the position looks like, and how this role fits into the organization overall.


1. Support staff recruitment and selection processes.

· Place recruitment adverts for vacant positions as advised by HR Operations Manager

  • Support with scheduling of interviews with applicants and appropriate internal staff.

2. Ensure that staff exit procedures are in compliance with Mary’s Meals Zambia HR policy and Country labour law.

3. Support the induction of new staff by Preparing induction packs for new starts and ensure the new staff information is recorded and filed properly.

4. Support the L&D Advisor in monitoring staff performance management and professional development.

· Support the L&D Advisor in Collaborating with line managers for setting and monitoring performance objectives for all staff.

5. Manage staff information and reporting – filing for HR Information, including sensitive and confidential information and maintain manual and electronic employee folders, filing contracts, letters, emails and details updated regularly.

6. Manage the leave tracking system and generate leave utilisation reports.


7. Support the HR team on HR projects.


1. Diploma or Degree in Human Resource Management, Psychology, Business Management or any relevant social science.

2. Member of the Zambia Institute of Human Resource Management

3. Proven experience of not less than one (1 year) in the Human Resource Operations.

4. Experience in delivering in an NGO organisation is an added advantage

5. Can multitask.

6. Exceptional communications skills

If you love using your skills for positive change in the world, we would love to hear from you. Kindly express your interest by sending a cover letter and your CV to; by Wednesday, 17th April,2024.


· You do not need to send copies of your certificates at this stage.

· Marys Meals Zambia is an equal opportunity employer, all are encouraged to apply.

· Marys Meals Zambia does not charge any fees for receiving applications.

· As part of adherence to Mary’s Meals Safeguarding Policy, you will be required to provide a clean police record.

· The post is based in Chipata – Eastern Zambia.

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