Human Resource Officer – Scaling Up Nutrition II

Organisation Background

Plan International is an independent development and humanitarian organisation that advances children’s rights and equality for girls.

We believe in the power and potential of every child. But this is often suppressed by poverty, violence, exclusion and discrimination. And it’s girls who are most affected.

Working together with children, young people, our supporters and partners, we strive for a just world, tackling the root causes of the challenges facing girls and all vulnerable children.

We support children’s rights from birth until they reach adulthood. And we enable children to prepare for – and respond to – crises and adversity. We drive changes in practice and policy at local, national and global levels using our reach, experience and knowledge.

We have been building powerful partnerships for children for over 80 years, and are now active in more than 70 countries.

Position Description:

The Human Resource Officer will report to the Country Human Resource and Organisational Development Manager (CHRODM). The position will provide human resources (HR) support to the SUN II Project for effective delivery of HR services and functions. This includes advising Project Managers and staff on all HR matters, recruitment, performance management, HR administration and employee relations in accordance with HR Plan policies to ensure compliance and in line with Zambian Labour laws.

Responsibilities: 

• Support (CHROD) Manager in the implementation of HR policies to ensure compliance with organizational, statutory policies and laws on Human Resource and Labor legality matters.
• Protecting and calming employees, updating them, and addressing grief issues
• Prepare employment contracts and reference letters for new staff as advised by the (CHROD) Manager.
• Organize and coordinate an effective orientation and induction program for staff at Country Office and Program Area levels under the Project in line with the Plan Zambia Recruitment Policy.
• Act as a focal person between the HR department and other Plan Zambia offices in the Program Areas and proactively manage incoming/outgoing correspondences ensuring response deadlines are met.
• To be responsible for providing information, knowledge and promoting Plan International’s principles and ways of working
• Prepare vacancy advertisements, short list, coordinate and participate in the interviews when required and prepare corresponding reports as required.
• Ensure that all the project staff are registered in the HRIS.
• Managing pay and benefits, medical scheme, provide day to day administration and answer queries from staff regarding any HR issues.
• Coordinate operational planning to help identify staffing needs.

 Qualifications: 

• A Bachelor’s Degree in Human Resource Management/Public Administration/Business or related field.
• Must have atleast 2-3 years’ experience in a similar role in an INGO/NGO environment.
• Must be a paid-up member of the Zambia Institute of Human Resource Management (ZIHRM).
• Must have proven skills in the general HR functions.

Competencies:

• Analytical and good interpersonal skills.
• Proficient in computer skills and well versed in computerized Human Resource Information Systems (HRIS)
• Effective communication and facilitation skills.
• Accountability and honesty.
• Problem solving skills.
• Excellent writing, facilitation, and organizational skills.
• Excellent command of the English language and other local languages
• Ability to work in a multidisciplinary and multicultural environment.
• Team-playing skills.

Location: Lusaka

Type of Role: Fixed Term Contract ( Start Date to 31st January, 2023)

Reports to: Country Human Resource and Organisational Development Manager

Grade: C2

Closing Date: 5th June, 2021

Equality, diversity and inclusion is at the very heart of everything that Plan International stands for.

We want Plan International to reflect the diversity of the communities we work with, offering equal opportunities to everyone regardless of age, disability, gender reassignment, marriage and civil partnership, pregnancy and maternity, race, religion or belief, sex or sexual orientation.

Plan International is based on a culture of inclusivity and we strive to create a workplace environment that ensures every team, in every office, in every country, is rich in diverse people, thoughts, and ideas.

We foster an organisational culture that embraces our commitment to racial justice, gender equality, girls’ rights and inclusion.

Plan International believes that in a world where children face so many threats of harm, it is our duty to ensure that we, as an organisation, do everything we can to keep children safe. This means that we have particular responsibilities to children that we come into contact with and we must not contribute in any way to harming or placing children at risk.

A range of pre-employment checks will be undertaken in conformity with Plan International’s Safeguarding Children and Young People policy. Plan International also participates in the Inter Agency Misconduct Disclosure Scheme. In line with this scheme we will request information from applicants previous employers about any findings of sexual exploitation, sexual abuse and/or sexual harassment during employment, or incidents under investigation when the applicant left employment. By submitting an application, the job applicant confirms their understanding of these recruitment procedures.