HR Specialist


Organizational Setting

The Food and Agriculture Organization of the United Nations (FAO) contributes to the achievement of the 2030 Agenda through the FAO Strategic Framework by supporting the transformation to MORE efficient, inclusive, resilient and sustainable agrifood systems, for better production, better nutrition, a better environment, and a better life, leaving no one behind.

The Food and Agriculture Organization (FAO) is a specialized agency of the United Nations that leads international efforts to defeat hunger and malnutrition. The main aim of the FAO country offices, which are headed by an FAO Representative, is to assist governments to develop policies, programmes and projects to achieve food security and to reduce hunger and malnutrition, to help develop the agricultural, fisheries and forestry sectors, and to use their environmental and natural resources in a sustainable manner.

Reporting Lines

Under the overall supervision of the FAO Representative for Zambia and technical guidance of the Assistant FAOR (Administration), the HR Specialist will be responsible for the lead of human resources unit in FAO Zambia.

Technical Focus

The incumbent will provide support in human resources matters in the country office including human resources strategic planning, recruitment, human resource development, performance management and talent management. The incumbent will consult accordingly with the Regional HR Team in RAF.

Tasks And Responsibilities

Support the overall hiring plan for hiring of national and international affiliate workforce.

  • Develop and/or review Terms of Reference of affiliate workforce and ensure compliance with current standards and regulations.
  • Coordinate and manage the publication of calls to attract candidates for vacancies related to national and international affiliate workforce, ensuring proper dissemination to attract qualified talent.
  • Organize and facilitate the selection process, including coordinating interviews with the selection panel and preparing reports on evaluated candidates.
  • Manage the complete cycle of contracts for national and international affiliate workforce in the Global Resource Management System (GRMS), ensuring the collection and verification of required documentation.
  • Supervise the validity of contracts for national and international affiliate workforce in and take appropriate measures in coordination with supervisors for renewal or termination as necessary.
  • Provide administrative support, including recording worked hours for the payment of fees to national and international consultants and other related tasks.
  • Collaborate in implementing actions to promote a respectful and harmonious work environment, aligned with the organization’s values and commitments.
  • Facilitate knowledge exchange and best practices within the office, promoting collaboration, continuous learning, and innovation.
  • Assist in the performance evaluation process of national and international consultants, providing logistical and administrative support for the preparation and recording of their performance evaluation reports (QAR).
  • Perform other tasks as required.


Minimum Requirements

  • University Degree in Human Resource Management, Business Management, Industrial Psychology, Organizational Development, Public Administration, Business Administration, or another relevant field
  • Five years of relevant experience in human resources management and administration, including demonstrated experience in management and in staff servicing
  • Working knowledge (Level C) of English
  • National of Zambia

FAO Core Competencies

  • Results Focus
  • Teamwork
  • Communication
  • Building Effective Relationships
  • Knowledge Sharing and Continuous Improvement

Technical/Functional Skills

  • Work experience in more than one location or area of work
  • Attention to detail and problem-solving skills
  • Excellent verbal and written communication skills
  • Strong organizational and planning skills and commitment to discretion and confidentiality
  • Familiarity with UN human resource administrative procedures and systems
  • Ability to work independently and meet deadlines

Additional Information

  • FAO does not charge a fee at any stage of the recruitment process (application, interview meeting, processing)
  • Applications received after the closing date will not be accepted
  • Please note that FAO only considers higher educational qualifications obtained from an institution accredited/recognized in the World Higher Education Database (WHED), a list updated by the International Association of Universities (IAU) / United Nations Educational, Scientific and Cultural Organization (UNESCO). The list can be accessed at
  • For additional employment opportunities visit the FAO employment website:
  • Appointment will be subject to certification that the candidate is medically fit for appointment, accreditation, any residency or visa requirements, and security clearances.

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