Front Office Administrator

  • Full Time
  • Lusaka, Zambia
  • Applications have closed.

TopFloor Zambia


  • Act as the point of contact for internal and external clients
  • Answer and direct phone calls
  • Assist in the preparation of regularly scheduled reports
  • Book travel arrangements
  • Develop and maintain a filing system
  • Ensure the office surrounding is presentable and neat
  • Liaise with executive and management to handle requests and queries
  • Maintain contact lists
  • Manage social media and other pages
  • Meet and liaise with guest, parents and other stakeholders
  • Order office supplies and research new deals and suppliers
  • Organize and schedule appointments
  • Plan meetings and take detailed minutes
  • Provide general support to visitors
  • Submit and reconcile expense reports
  • Update and maintain office policies and procedures
  • Write and distribute email and other correspondence


  • Bachelor’s degree in Business Administration or equivalent
  • 2+ years of experience as an Administrative Assistant within a school environment
  • Knowledge of office management systems and procedures
  • Working knowledge of office equipment
  • Proficiency in MS Office (MS Excel and MS PowerPoint, in particular) and accounting packages
  • Excellent time management skills and the ability to prioritize work
  • Attention to detail and problem-solving skills
  • Excellent written and verbal communication skills
  • Strong organizational skills with the ability to multi-task
  • Strong skills in use of social media tools

How To Apply

Please submit your application before 15th May 2024. Only shortlisted candidates will be contacted.

Desired Skills and Experience

  • Education
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