TopFloor Zambia
Responsibilities
- Act as the point of contact for internal and external clients
- Answer and direct phone calls
- Assist in the preparation of regularly scheduled reports
- Book travel arrangements
- Develop and maintain a filing system
- Ensure the office surrounding is presentable and neat
- Liaise with executive and management to handle requests and queries
- Maintain contact lists
- Manage social media and other pages
- Meet and liaise with guest, parents and other stakeholders
- Order office supplies and research new deals and suppliers
- Organize and schedule appointments
- Plan meetings and take detailed minutes
- Provide general support to visitors
- Submit and reconcile expense reports
- Update and maintain office policies and procedures
- Write and distribute email and other correspondence
Requirements
- Bachelor’s degree in Business Administration or equivalent
- 2+ years of experience as an Administrative Assistant within a school environment
- Knowledge of office management systems and procedures
- Working knowledge of office equipment
- Proficiency in MS Office (MS Excel and MS PowerPoint, in particular) and accounting packages
- Excellent time management skills and the ability to prioritize work
- Attention to detail and problem-solving skills
- Excellent written and verbal communication skills
- Strong organizational skills with the ability to multi-task
- Strong skills in use of social media tools
How To Apply
Please submit your application before 15th May 2024. Only shortlisted candidates will be contacted.
Desired Skills and Experience
- Education