Front Office Administrator

TopFloor Zambia


  • Welcome and greet clients and candidates visiting the office
  • Answer and direct phone calls to the appropriate department
  • Provide general administrative support to the HR team, such as filing, photocopying, and data entry
  • Assist in the recruitment process by scheduling interviews and coordinating with candidates
  • Maintain and update employee records
  • Manage office supplies inventory and place orders as necessary
  • Coordinate and schedule meetings, appointments, and travel arrangements for the team
  • Assist in organizing company events and employee engagement activities
  • Handle incoming and outgoing mail and deliveries
  • Ensure the front office and other office areas are clean and presentable
  • Perform other administrative tasks as assigned


  • Diploma in Human Resources, Business Administration, or a related field. A bachelor’s degree in these areas is an added advantage
  • 2+ years of experience as an administrative assistant or front office administrator, preferably in an HR firm
  • Excellent organizational and time management skills
  • Knowledge of office management systems and procedures
  • Working knowledge of office equipment
  • Strong attention to detail and accuracy
  • Proficiency in Microsoft Office suite (Word, Excel, PowerPoint, Outlook)
  • Excellent written and verbal communication skills
  • Ability to speak fluent English and two other local languages
  • Attention to detail and problem-solving skills
  • Ability to handle sensitive and confidential information with discretion
  • Proven ability to multitask and prioritize tasks effectively
  • Strong interpersonal skills and the ability to work well in a team
  • Knowledge of HR processes and procedures is a plus

How to Apply:

If you are a motivated professional with strong administrative skills, we encourage you to submit your application before 20th June 2024. Only shortlisted candidates will be contacted.

Desired Skills and Experience
  • Administration
  • Front Office
  • Human Capital
  • Human Resource

To apply for this job please visit

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