Finance Officer – Fixed Assets


Job Title: Finance Officer – Fixed Assets

Job Purpose

The Finance Officer-Fixed Assets shall be responsible for recording any acquisitions or sales of fixed assets and their depreciation, file any forms related to the transactions, prepare financial statements or reports for management, and work with any internal or external personnel to ensure the protection of those assets and the accuracy of the record keeping.

Key Responsibilities

Fixed Assets Ledger processing

  • Ensure timely and accurate transfer of account data to General Ledger.
  • Check for completeness and accuracy of fixed assets sub ledger and month-end closing activities such as account reconciliations, journal entries and adjustments.
  • Perform accounting activities as per established accounting standards, policies and procedures.
  • Generate monthly depreciation postings and annual account reports to management.

Maintain Fixed Assets records

  • Maintain fixed asset system for accounting, processing, and reporting of the assets.
  • Review and maintain all accounting records related to Fixed Assets.
  • Organize and maintain fixed asset documentations for references.
  • Ensure all Assets are coded and monitored.

Resolution of irregularities        

  • Promptly investigate and resolve any irregularities or enquiries related to Fixed Assets and shall be involved in discussions related to technology upgrades and changes related to fixed asset accounting.

Fixed Asset Reporting   

  • Preparation of monthly Assets schedules
  • Monthly and Quarterly Fixed Assets

Monitor and report monthly capital expenditure and budgeting.

  • Monitor asset disposals and movements of assets
  • Conduct impairment reviews on all clusters of assets
  • Investigate the potential obsolescence of fixed Assets.
  • Work closely with administration to ensure all fixed Assets are covered by insurance at all times.
  • Assist in financial audit and tax filing activities.

Knowledge, Skills, Qualifications and Experience

  • Degree in Accountancy, Full ACCA/CIMA/ZICA
  • Grade 12 School Certificate
  • Member of ZICA
  • Knowledge of. IFRS/IAS
  • 2 years Fixed Assets Accounting preferably or general accounting experience.

Competencies required for this Role

  • Experience working with automated invoice systems.
  • Knowledge of relevant accounting software (such as Sage, Pastel, QuickBooks).
  • Knowledge of general accounting procedures.
  • Proficient in data entry and management.
  • Ability to multi-task, meet firm deadlines, proactively prioritize needs and effectively manage priorities.

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