Finance & Admin Intern

Undikumbukire Project Zambia

INTERNSHIP JOB DESCRIPTION:

Finance & Admin Intern

Introduction: Undikumbukire Project Zambia (UP Zambia) is a specialist provider of legal and social services to juveniles in conflict with the law, providing legal assistance to hundreds of juveniles each year and visiting facilities across 4 provinces on a regular basis.

Role

To provide logistical & financial management support to various departments /units for efficient operations of the country Office. This internship is for a period of three months.

Key Areas of Responsibility:

  1. Administration
  2. Arranging of bookings for trainings, meetings, workshops, staff travels, etc.
  3. Support the office orientation for new employees
  4. Receive, count, & verify procurements, ensure all items are accounted for, and the process is properly documented
  5. Issuing & replenishing with proper documentation & ensuring that sufficient stock levels of office supplies are maintained
  6. Ensure teams are adequately supported in terms of supplies, transport etc. especially teams operating away from the office.
  7. Support in managing in-kind donations received
  8. Maintain an organized staff pick up & travel schedule 2. Financial Management
  9. Assist with logging & filling of documents, personal files, payments & staff retirements etc.
  10. Timely receipting & banking of cash received
  11. Checking & review of staff float retirements.
  12. Track all staff floats, make follow ups & ensure that they are retired on time.
  13. Updating & maintaining the Company’s asset register & ensure proper handover of equipment by staff separating
  14. Assist in preparing all documentation for the annual audit.
  15. Act as a bank agent
  16. Performing such acts and providing such services as may from time to time be communicated to you by the Accountant or Executive Director.

Line Management: Accountant

Skills, Experience & Personal Attributes:

  1. Diploma or bachelor’s degree Accounting and or Business Administration
  2. Knowledge in stock management will be an added advantage
  3. Strong organizational skills & detail oriented
  4. Strong time management skills
  5. Must be able to work with little supervision & as part of a team
  6. Strong knowledge of all Microsoft Office programs

To apply, send a covering letter and CV to upzambiahr@gmail.com with subject line “Finance & Admin Intern” by 16th July 2021. Only shortlisted candidates will be contacted.

To apply for this job email your details to upzambiahr@gmail.com.

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