Factory Manager, Operations Manager & Internal Auditor

Applications are invited from suitable qualified personnel to fill the following positions. Expatriates are encouraged to apply:

1.0 Factory Manager

Reporting Relationship

Reporting to the General Manager

Key Accountabilities

Administration and Finance

• In collaboration with the Human Resource and Finance team complete employee recruitment, induction and placements. Ensure all staff are familiar with the information and receive updates as needed.
• Promote HR Programs in arears of Performance management, policies and procedures, health and safety and training and development.
• Under the supervision of the Human Resources Officer coordinate various employee relation initiatives – i.e. orientation, annual performance assessments, exit interviews, etc.
• Work with the Human Resource Officer to ensure the factory is adequately staffed.
• Coordinate with the Finance team to ensure timely payment to suppliers and vendors
• Prepare weekly and monthly financial reports in collaboration with the Finance team

Quality

• Determine and enforce, through all functional departments, quality requirements in accordance with company and customer needs, based on current regulations and standards.
• Responsible for implementation and maintenance of the Factory quality system, reporting on the performance of the system for review and as a basis for continuous improvement.
• Work with Production, Marketing, Purchasing and other Technical personnel to identify potential opportunities for improving manufacturing efficiencies, maximizing cost effectiveness for all raw materials and components whilst maintaining agreed product standards
• Ensure that the production and quality control of all products meets the appropriate standards.
• Plan and review specifications for products and processes.
• Setting requirements for raw materials or intermediate products for suppliers and monitoring their compliance.

Procurement

• Prepare tender documents; undertake tender evaluations, placements and management of contracts.
• Ensure all purchase orders are raised in compliance with RITCO policies and ensuring that all requirements are followed and all approvals and documentation are in place.
• Maintain auditable records for all procured items which include all supporting documentation: bid evaluations, purchase orders, invoices and proofs of delivery.
• Work with the Procurement Manager to ensure verification of satisfactory receipt of goods or services, submit timely and complete payment documentation to Finance staff.
• Monitor supplier performance and provide input into the supplier management process.
• Produce periodic status reports on procurement as required by RITCO Board

Production

• Ensure production at optimal plant capacity at all times
• Prepare production plan; accomplishing work results; monitoring progress; resolving problems; reporting results of the processing flow on shift production summaries and accomplishing production targets.
• Oversee the implementation of the approved production plan at the plant to ensure established targets are met.
• Coordinate and manage the production team to achieve daily production lines for the purpose of maintenance.
• Provide overall guidance, leadership and strategic direction to the Production team.
• Prepare and provide production reports and information to management to aid decision makin

Attributes

• Excellent written and verbal communication skills.
• Great leadership skills.
• Strong business application skills
• Commitment and drive to achieve challenging goals and problem-solving.
• Demonstrated Ability to thrive in a fast-paced environment.
• Exposure to Cigarette production will be an added advantage

Qualifications

• Full Grade 12 School Certificate
• A Degree in Electrical/ Mechanical Engineering
• A Business qualification will be an added advantage
• Minimum of 10 years’ experience, Preferably in the Manufacturing Industry

2.0 Operations Manager

• Reporting Relationship
• Reporting to the Factory Manager

Key Accountabilities

• Implement the production plan and accomplishing production targets.
• Responsible for the production and Engineering functions of the in the Organizations.
• Ensuring periodic and timely maintenance of Factory machinery
• Maintains quality service by establishing and enforcing organization standards.
• Ensures operation of equipment by calling for repairs; evaluating new equipment and techniques.
• Provides manufacturing information by compiling, initiating, sorting, and analyzing production performance records and data; answering questions and responding to requests.
• Creates and revises systems and procedures by analyzing operating practices, record-keeping systems, forms of control, and budgetary requirements; implementing change.
• Maintains safe and clean work environment by educating and directing personnel on the use of all control points, equipment, and resources; maintaining compliance with established policies and procedures

Attributes

• Excellent written and verbal communication skills.
• Great leadership skills.
• Demonstrated Ability to thrive in a fast-paced environment.
• Exposure to Cigarette production will be an added advantage

Qualifications

• Full Grade 12 School Certificate
• Degree in Mechanical/Electrical Engineering.
• Qualification in Production Management will be an added advantage
• Minimum of Seven  (7) years’ experience, Preferably in the Manufacturing Industry

3.0 Internal Auditor

• Reporting Relationship
• Reporting to Finance Manager

Key Accountabilities

• Be a primary audit lead by providing the maximum support to embedding strong controls and standards in the business, while maintaining appropriate independence.
• Conduct forensic audits and investigations in cases of frauds, losses and malpractices as may be required.
• Lead and participate in audit reviews, delivering audit outputs including final reports within agreed timescales and in accordance with Internal Audit Standards.
• Identify, develop and document audit issues and recommendations using independent judgement concerning areas being reviewed.
• Performing of the audit fieldwork in terms of the agreed audit scope.
• Draft the audit report including the executive summary and detailed audit findings highlighting the relevant control weaknesses, risks and recommendations.
• Evaluating and monitoring of corrective actions taken to address control weaknesses identified.
• Supervise the internal team in the locations assigned. Provide leadership and counsel to the Company.
• Generate ideas that will build the company, identify and implement cost saving ideas.
• Ensure internal audit and control activities are conducted in adherence to professional standards and observation of relevant legal requirements.
• Propose internal audit activities, plans and resource requirements to the Company.

Attributes

• Excellent written and verbal communication skills.
• Great leadership skills.
• Demonstrated Ability to thrive in a fast-paced environment.
• A high level of analytical skills and excellent work ethic.
• Valid Driver’s License.

Qualifications

• Full Grade 12 School Certificate.
• Degree in Accounting or Finance/ ZICA/ ACCA/CIMA.
• Member of a Professional Body such as the Zambia Institute of Chartered Accountants (ZICA).
• Excellent ICT literacy.
• · Minimum of 7 years’ experience in a similar position

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