ASSISTANT MANAGER – PROCUREMENT COMPLIANCE AND REPORTING

Published On:  19 February 2025 
Closing Date     4 March 2025 

EMPLOYMENT OPPORTUNITY

The Bank of Zambia, an equal opportunity employer, invites applications from suitably qualified and experienced Zambians to apply for the following vacant position:

ASSISTANT MANAGER – PROCUREMENT COMPLIANCE AND REPORTING (1 POST)
GRADE: BoZM5

Job Purpose

Undertakes compliance, risk management, auditing, quality assurance and regulatory reporting tasks based on the Bank’s Compliance and Enterprise Risk Management Frameworks.

Main Accountabilities

• Manage compliance risks and tasks for the PFM function using the Bank’s Compliance and Enterprise Risk Management Framework
• Act as Liaison Officer for Risk and Compliance, Audits, BCM, Project Charters, PPFM policies and strategies and PPA and PPR compliance.
• Provide oversight by independently reviewing, challenging and assessing PFM Operational & Compliance risks, process, systems and people risk issues.
• Develop processes, tools, and templates in a user friendly and timely manner to support policies and processes appropriately.
• Provide access to information and follow up on all audit activities and observation for the PFM function.
• Review the work of colleagues when necessary to identify compliance issues and provide advice or training.
• Evaluate the efficiency of controls and improve them continuously.
  •  Revising procedures, reports etc. periodically to identify hidden risks or non-conformity issues.
  • Facilitate the review and design of all procurement processes, in relation to existing and newly adopted policies.
  • Propose and/or initiate changes and improvements on policies and procedures based on information and recommendations received from relevant stakeholders.
• Keep abreast with regulatory developments within or outside the Bank as well as evolving best practices in compliance control environment.
• Submit regulatory-compliant reports to the relevant authorities.
  • Facilitate all procurement compliance reports to ZPPA.
  • Facilitate contracts compliance reports to ZPPA.
  • Facilitate submission of Inventory compliance reports to ZPPA
  • Facilitate submission of PC minutes to ZPPA
  • Review works supervisory Report.
• Perform regular internal evaluations or assessments investigate compliance issues
• Maintain an updated register of all risk assessments, their results and constantly follow up on remediation activities.
• Ensure that all members of staff in PFM Department are aware of written policies and procedures through effective communication.
• Conduct internal audits and reviews at regular intervals to ensure that compliance procedures are regularly followed.

Qualifications and Experience

• Bachelor’s degree in Procurement, Law, Business Administration or equivalent plus CIPS for non-purchasing-oriented degree
• 3 years relevant experience
• Grade 12 School Certificate with a minimum of five (5) ‘O’ Levels (Credit or better)
• Should be registered and licensed by the Zambia Institute of Purchasing and Supply

Key Knowledge and Attributes

• Practical knowledge of compliance and compliance processes.
• Knowledge of risk structure, roles, and resources.
• Strong knowledge of industry processes and regulations.
• Outstanding communication and interpersonal abilities.
• Analytical mindset with excellent organizational skills.
• Strong relationship skills and an ability to influence others.

CONDITIONS OF SERVICE

Bank of Zambia Conditions of Service will apply.

To Apply

Only candidates meeting the above role specifications are invited to apply online, Applicants’ detailed curriculum vitae (CV), scanned certified copies of certificates and National Registration Card must be attached to the online application. The closing date for applications is Tuesday, 4 March 2025.  Please note that only applications submitted online shall be considered.

Female candidates are encouraged to apply. Only shortlisted candidates will be contacted.