Administrator, Risk & Asset Management

Job description:

Specific Job Responsibilities:

• Generate and prepare data reports for all software the department uses.
• Draft and prepare daily, weekly and monthly reports supporting monitoring activities.
• Liaise with end users and other stakeholders regarding data reports and resolve related issues.
• Monitoring data to ensure data integrity is maintained.
• Maintain databases, registers and spreadsheets.
• Generate purchase orders in Pronto.
• Generate pick slips in Pronto.
• Monitor stock and coordinate replenishment to ensure correct stock levels are maintained.
• Assist in preparing and reviewing other departmental reports.
• Respond to requests to update or maintain data and communicate changes to relevant stakeholders.
• Maintain any other administrative duties in the department.
• Manage timesheets for the department.
• Update leave / payroll management by providing the department with relevant employee information.
• Book various travel arrangements internally, from travel to processing expenses.
• Act as the point of contact for internal and external clients.
• Other duties as instructed by the Supervisor.

Qualifications & Experience:

• Grade 12 Certificate.
• A minimum of 2 years related experience.
• Degree in Business Administration, Human Resource, Public Administration or related field.
• Proficiency in Microsoft office.
• Gallagher Software experience will be an added advantage.

Knowledge & Skills:

• Ability to show initiative and have good interpersonal skills.
• Must have good communication skills in the English language with an emphasis on writing skills.
• Must be able to coordinate administration within the department effectively and efficiently.
• Must be able to liaise with end users and other stakeholders to support the operation’s effectiveness and efficiency.
• Must be able to communicate exceptionally well in English.
• Must possess an advance knowledge of English vocabulary.
• Good knowledge of HR Systems.
• Ability to show initiative and have good interpersonal skills.

Behavioural Traits:

• Ability to work under pressure.
• Must be willing to learn and grow with the department.
• Must be meticulous.
• Good communication skills.
• Self-motivated and able to work independently.
• Strong planning, organising, prioritising, and problem-solving skills are essential.
• High level of ethics and integrity and ability to maintain confidentiality.