Administrator, Health Services Assets and Procurement

Job Description

Position Overview:

The role involves maintaining an organized workplace, recording health assets, raising purchase orders, and collaborating with commercial teams to ensure timely delivery of health assets. Maintaining a supportive team work environment with the clinical asset department.

Specific Roles Include

Perform general administrative tasks as needed to support the smooth operation of the health services department and commercial activities.

• Ensure timely procurement of health assets in compliance with procurement policies.
• Maintain accurate records of procurement activities, including but not limited to all supplies and company assets.
• Ensure timely delivery of goods and services and resolve any delivery discrepancies.
• Act as the point of contact for warehouses on-site regarding health department orders.
• Collaborate closely with commercial teams in Zambia and South Africa to ensure timely delivery of health assets and medical consumables.
• Ensure the items, products and supplies received meets the company’s quality standards.
• Raise purchase orders and pick slips on behalf of the health team through different warehouses (FQMO, KML, and KMP) using ERP System, Pronto.
• Establish and maintain relationships with identified service providers.
• Ensure compliance with healthcare regulations, procurement policies, and commercial standards.
• Work with the team to meet deadlines and complete duties as required.

Qualifications

• Minimum Grade 12 Certificate
• Business Administration, Supply Chain management, or a related field.
• Proven experience (5+ years) as an administrator or similar role.
• Familiarity with procurement software and systems. (OMNI , Pronto)
• Attention to detail and ability to work under pressure.
• Knowledge of procurement regulations and ethical standards.

General

• High level of written and spoken English.
• Proficiency in computer skills, including MS Office, Procurement Software, ERP Systems.
• Analytical and problem-solving skills.
• Ability to work independently and collaboratively in a team environment.