Administrative Study Coordinator

Website Centre for Infectious Disease Research in Zambia (CIDRZ)

Administrative Study Coordinator Ref No. AS/GI/31/08/21

Reports to Project Manager. The incumbent will provide administrative and management support to TB projects. S/he works closely with the Project Manager in management of project staff, budgeting and fiscal management and coordination of project activities.

Main duties

  • Supervises project administrative staff and provides in-house orientation and mentorship,
  • Efficiently supports technical project staff regarding requesting for and retiring of project activity funds,
  • Supports Study Coordinator to ensure that reports required by regulatory authorities are submitted on time and with the required formats utilizing good editing practices.
  • Works closely with Project Coordinators, Clinical Mentors and Project Teams to ensure that all their administrative needs are catered for efficiently
  • Works with project accountant to compare ERP systems project report for expense tracking and expense logs review on a monthly basis,
  • Prepares monthly and quarterly budget to actual project reports for internal review.
  • Provides administrative support for meeting coordination and minute taking/QC project meeting minutes.
  • Ensure appropriate and efficient requisition procedures are in place for program inventory,


  • Full Grade 12 Certificate
  • Degree in Business/Management studies
  • At least 3 years relevant work experience.
  • Budget and report-writing experience.
  • Strong command of English language.
  • Demonstrated proficiency in MS Office programs
  • Highly organized and critical detail oriented

Suitably qualified candidates are invited to apply; however only shortlisted candidates will be contacted. Please send application letter quoting Reference Number above, relevant academic and professional certificates, and detailed CV with day-time telephone number(s) to:

CIDRZ Human Resources Director P. O. Box 34681, LUSAKA or email: [email protected]

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