Administrative Assistant – FS

Lumwana Mining Company seeks to recruit a highly committed employee for the position of Administrative Assistant – FS (Fixed Term) to join the versatile Mineral Resources Management Department – FS Section. We are in search of an individual who can champion Barrick’s DNA by:

• Communicating Honestly, Transparently, and Acting with Integrity
• Exhibiting a Results-Driven approach
• Delivering solutions that are Fit for Purpose
• Dedicating themselves to Building a Sustainable Legacy
• Taking Responsibility and being Accountable
• Committing to Zero Harm
• Cultivating strong and meaningful Partnerships

Reporting to the Project Travel Coordinator – FS, you will be responsible for administrative duties, including document control support, and contractors and vendors invoice capturing.

Your duties will include but are not limited to the following: 

• Assisting the Project Manager with various administrative and secretarial tasks including but not limited to:
• Taking of project meeting minutes (technical and executive), and the distribution thereof.
• Compiling and formatting pre-feasibility documentation, including project reports and presentations.
• Coordinating project team communications.
• Coordinating diaries, meetings, and workshops.
• Logistical and travel arrangement coordination, including flights, accommodation, visas, workshop venue’s, transfers etc.
• Travel desk coordination for the team and any visitors.
• Maintaining project contracts and other documentation for sub-consultants, contractors and vendors.
• Coordinating data management and information transfer, including setting up and maintaining filing systems, document logs and action item lists.
• Maintain folders on SharePoint.
• Control and management of project/engineering documentation to meet project and procedural requirements.
• Control all project procedures and specifications to final sign-off status.
• Responsible for distribution of documents, reports, drawings as and when required.
• Interfacing with finance teams to ensure compliance with client invoicing requirements, preparation of invoices and assisting with setting up purchase orders and facilitation of timely payment.
• Assisting with the expediting of critical path items and liaising with the relevant site procurement and accounts payable to ensure expedient tracking and delivery of items to site.
• Assist with loading of Purchase Requisitions on the SAP system.
• Assist with the daily management and running of the Project office and supplies.

To be considered for the position, you must meet the following requirements:

• Grade 12 certificate
• A Diploma Business Administration/Human Resource or equivalent
• At least 3 years’ experience in a project environment as a Secretary / Administrator.
• Basic knowledge of project management principles.
• Experience or exposure to project document controlling will be an advantage.
• Fully conversant with MS Office Suite and SharePoint
• Be physically fit and be able to pass a pre-employment medical examination.
• Must have excellent written and oral communication skills in English and show a commitment to understand local culture and impart your mining operations and technical knowledge to subordinates.

To be considered for the position, you must meet the following requirements:

• Grade 12 certificate
• A Secretarial Certificate / Diploma
• At least 3 years’ experience in a project environment as a Secretary / Administrator.
• Basic knowledge of project management principles.
• Experience or exposure to project document controlling will be an advantage.
• Fully conversant with MS Office Suite and SharePoint
• Be physically fit and be able to pass a pre-employment medical examination.
• Must have excellent written and oral communication skills in English and show a commitment to understand local culture and impart your mining operations and technical knowledge to subordinates.

What We Can Offer You:

• A comprehensive compensation package including bonuses and site-specific benefits.
• The ability to make a difference and lasting impact.
• Work in a dynamic, collaborative, progressive, and high-performing team
• Opportunities to grow and learn with industry colleagues.
• Access to a variety of career opportunities across the organisation

Applicants that meet the above stated requirements are invited to submit their CVs to the Job Portal link: http://jobs.barrick.com/.

Barrick has a strong commitment to environmental, health and safety management.

Barrick offers employment opportunities to both qualified women and men.

Women who meet the above qualification are strongly encouraged to apply.