Administration Manager

Jumbo Wholesale is a low cost, no frills wholesale business providing General Merchandise, Cosmetics & Food products in bulk to a range of independent traders & commercial users in Southern Africa.

Jumbo – The Giant of Africa offers you a wider range, great deals, improved services and a better shopping experience.

We believe in cultivating relationships, team work, excellent customer service, simplicity, innovation and keeping our promises.

We seek to fill the role of Administration Manager.

Responsibilities

Job specifications/responsibilities will include the following:

Admin

• Manage all administrative related functions to ensure smooth running of business operations such as facility maintenance, security and transport management.
• Manage administrative related tasks such as logistics and procurement related functions to ensure needs of the business are met timeously.
• Manage various departments such as (Frontend, Receiving and Dispatch) in key administrative functions to ensure smooth running of business.

HR

• Implement and maintain systems to ensure that HR Administration is effectively implemented in the store
• Monitor to ensure that all relevant HR administrative data is collated and sent to relevant person in Central Services
• Analyze trends and implement measures to ensure increased productivity
• Effective support of the HR team on ad hoc basis
• Ensure that staff are performance managed, appraised and developed.
• Monitor staff attendance to ensure optimum productivity
• Advise and coach store and line managers where need be on effective use of a performance management system
• Minimize shrinkage and breakages

Finance

• Implement and maintain systems to ensure that Finance Administration is efficiently implemented in the store in line with applicable policies and procedures
• Monitor and ensure that all relevant data is correct and sent to relevant stakeholders timeously
• Effective support of Finance team on ad hoc basis
• Efficient and accurate record keeping of all related Store Financials.
• Manage the efficient and effective running of the Transactional Finance System between the store, banks and all other Financial entities engaged with the store.

Stock

• Maintain systems to ensure that Administratively all success measures are efficiently implemented in the store
• Ensure that deliveries are received according to the correct procedures
• Ensure that stock is packed in the correct areas in the Warehouse with due cognizance to operational processes and safety regulations
• Monitor and ensure that the store is adequately stocked as per operational needs
• Ensure that the correct stock is drawn and lined up for floor staff
• Analyse trends and implement measures to ensure increased sales
• Ensure that customer needs are met timeously and accurately
• Manage end to end process of Receiving Stock through the Receiving Department
• Manage to end to end process of Dispatching Stock through the Dispatch Department

Systems

• Manage and supervise the alignment of brand names and product description in order to create uniformity in descriptions for easy accessible in location for the store(s).
• Manage and supervise Vendor System (Vendor identification, creation, verification and removal).
• Manage and supervise the review and maintenance of correct VAT rates for all products in compliance with SARS regulations.
• Manage and supervise end to end Price System with various departments in store

Requirements:

• Relevant tertiary education in Administration, Finance and or related field.
• 5 – 7 years experience in a FMCG environment in a related managerial role.
• Must possess Valid Driving License
• Must possess sound knowledge of site environments and workflow requirements
• Must possess intermediate to advanced Microsoft Office skills

Role Specific Qualities

• Must have excellent customer service skills.
• Must have excellent communication skills.
• Must pay attention to detail and work well under pressure.
• Must have the ability to build and maintain effective relationships with internal stakeholders, suppliers and customers to ensure sustainability in the business
• Must have the ability to build and maintain good consultative relationships with various departments and teams so as to facilitate effective upwards and downwards communication.
• Must have the ability to promote harmony and teamwork
• Must have the ability to promote sharing of knowledge through informal and formal channels
• Must apply knowledge of the organizational systems, structures, policies and procedures to achieve strategic objectives
• Must have the ability to follow through on ensuring that personal quality and productivity standards are consistently and accurately maintained.
• Must be able to respond openly to feedback.
• Plan and priorities, demonstrating abilities to manage competing demands.
• Must promote integrity and honesty.
• Must be willing to go the extra mile.