Accounts / Payroll Assistant

Since the 1970’s, the University of Maryland, Baltimore has been engaged in critical global health initiatives around the world. In September 2009, the Maryland Global Initiatives Corporation (MGIC) was formed as a nonprofit affiliate of the University of Maryland, Baltimore (UMB) to help support the implementation of UMB international programs. UMB, through MGIC, currently has offices in Botswana, Kenya, Malawi, Mozambique, Nigeria, Rwanda, Tanzania, and Zambia. MGIC’s administrative operations support the research and clinical programs of the School of Medicine, Institute of Human Virology (IHV) and Center for International Health, Education & Biosecurity (Ciheb), and other UMB entities.

Maryland Global Initiatives Corporation (MGIC) Baltimore, USA, with funding from the Centers for Disease Control and Prevention (CDC), is implementing the Zambia Population-based HIV Impact Assessment (ZAMPHIA) project. This is a nationwide survey aimed to assess the prevalence and incidence of the Human Immunodeficiency Virus (HIV) infection in the Zambian population, assessing the coverage and impact of HIV services at the population level, and characterizing HIV-related risk behaviors using a nationally representative sample of adults aged 15 years and older.

POSITION DESCRIPTION

This position will primarily work as part of the ZAMPHIA Field Team and provide Finance Support to each of the four operating Field Work Areas, based at each of the four satellite Labs operating at any given time. The position is full-time, and 10% field-based. The position will report to the Senior Finance Advisor.

Applicants must be authorized to live and work in Zambia.

DUTIES AND RESPONSIBILITIES

• Responsible for cash management, accounts payables and receivables, transaction entry in the accounting system, month-end closing processes, filing of accounting records, and inventory record keeping.
• Cash Management
  • check writing/ bank transfers (including payment to vendor and travel advances to staff) recording cheques in the register
    preparing daily cash position bank deposits
• Accounts Payable
  • Reviewing vendor invoices
  • Enter all transactions in acc
• Accounts Receivables
  • Receive and review expense reports liquidation
  • Enter expenses in the accounting system
• Month End Closure
  • Reconcile accounts payables and receivable
  • Loading monthly documentation into dropbox
  • filing of accounting documents
• Inventory
  • tracking and maintaining all assets-capital equipment records
  • Update monthly asset log for additions/disposals
  • Ensure all assets are tagged
• Reconcile accounts payables and receivables
• Loading monthly documentation into dropbox, filing of accounting document

EDUCATION

• Grade Twelve (12) Certificate with Five (5) O’ Levels
• Diploma in accounting, ACCA II, CIMA II, ZICA, or equivalent.
  EXPERIENCE

Must be trained and competent in the field of accounting
Experience working in a multi-sector environment.

SKILLS AND ABILITIES

• Demonstrated ability as a team player, excellent communication skills, and strong computer aptitude in Microsoft office applications, such as Word, Excel, and Powerpoint is required.
• Demonstrated experience working with payroll.
  Should be capable of organizing and managing a basic database.
• Able to maintain a high level of confidentiality.
• Must have excellent oral and written communications skills.
• Must have effective time management and able to work under time pressure.
• Ability to work with diverse vendors and stakeholders
• Proficient in working with MS Office computer programs.
• Must be a strong organizer and good problem solver with an ability to multi-task.
• Must be able to work under pressure and meet deadlines.

Additional information

All your information will be kept confidential according to EEO guidelines.