Accounts Payable Supervisor

Job Title: Accounts Payable Supervisor

Job Description

The key responsibilities for this role include but not limited to the following:

• Ensures that Invoices are received by the Customer Help Desk staff and that all necessary documentation is availed;
• Ensures the accurate capture of invoices in the accounting systems in order to effect payment on time and accurately to Creditors;
• Ensures invoices are properly authorized in accordance with levels of authority and allocated to correct Supplier & General Ledger accounts on a daily basis;
• Checks administrators evaluation to ensure accuracy of invoices at receipt stage (VAT no, amount, order number, duly authorized);
• Ensures that invoices are Checked & matched against Purchase orders GRNs etc;
• Ensures accurate processing of invoices in Accounts Payable and post batches daily;
• Ensures sending Remittance Advices to supplier after completion of the Payment Run;
• Ensures the reconciliation of G/L and Creditors Accounts on a Monthly basis;
• Ensures all due payments are raised as per approved payment proposals and the “payment run proposal” is released   in time for the payment run as per PPPs;
• Ensures payments are tracked to point of release and followed up with suppliers and ensuring that administrators file all payment documentations accordingly;
• Oversees the handling and resolution of queries from both internal and external sources.

Requirements

• Grade 12 certificate with 5 credit or better of which English and Mathematics are a must;
• Tertiary accounting qualification in ZICA/AAT/CIMA/ACCA;
• Minimum of three (3) years Accounts payable experience;
• Training in ERP, Payables, GL and Accounting training.

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