Receptionist and Administrative Assistant

Spectra Oil Corporation is seeking a dedicated Receptionist and Administrative Assistant to serve as the linchpin of our Lusaka office. This is a pivotal role where your coordination and administrative excellence will ensure seamless daily operations and enhance overall workplace efficiency.

About the Role

Are you a highly organised and personable professional who excels at creating order and providing outstanding support?

Responsibilities

• Manage all front-office operations, providing a professional first impression by welcoming visitors, efficiently screening and directing calls, and maintaining a tidy, well-presented reception area.
• Provide comprehensive logistical coordination for travel, accommodation, meetings, and training events, ensuring all arrangements are effective and within budget.
• Administer key staff welfare programmes, including the accurate registration and renewal of medical scheme memberships and the timely management of uniforms and PPE.
• Maintain accurate, confidential personnel records and filing systems, ensuring all employee documentation is promptly updated and securely stored.
• Process staff leave requests and maintain precise records to support accurate payroll and attendance reporting.
• Support the recruitment cycle by coordinating interview schedules, communicating with candidates, and assisting with onboarding documentation.
• Ensure the continuous availability of essential office supplies, groceries, water, and functional telecommunications equipment.
• Proactively handle administrative challenges to prevent disruption to the office workflow.

Qualifications

• Education: A university degree in any discipline is essential. A degree or certification in Human Resource Management is advantageous.
• Experience: At least 2 years of proven experience in an office administration or front desk role. Prior experience with HR processes, such as recruitment coordination, records management, or logistics, is essential.

Required Skills

• Exceptional organisational and communication skills.
• High attention to detail, proficiency in MS Office, and the ability to handle confidential information with integrity.

Preferred Skills

• Proactive, adaptable, and a champion of outstanding customer service.
• You must be a reliable problem-solver and a team player who models Spectra’s core values of Teamwork, Respect, Accountability, Integrity, Innovation, and Learning.

Pay range and compensation package

We offer competitive remuneration and professional development opportunities within a company that champions growth and ethical excellence.

Equal Opportunity Statement

Spectra Oil is an equal opportunity employer. Apply today and become the central pillar of our operations in Lusaka!

How to Apply

Submit your CV and a cover letter detailing your suitability for the role to HR@spectraoil.com by 11 February 2026. Please use the subject line: “Application: Receptionist & Admin Assistant – Lusaka – [Your Name]”