Administrative Assistant

EMPLOYMENT OPPORTUNITY

Minet’s presence in Zambia dates back to 1952 when J.H. Minet Zambia Limited was established as a locally registered insurance broking and risk management company. The company was nationalized in 1976 but J.H. Minet’s involvement continued in the form of a management contract for the nationalized entity, Zambia National Insurance Brokers (ZNIB) until 1989.

In 1996, Minet reinvested in Zambia by way of a green-field operation and was acquired the following year by Aon Corporation by virtue of Aon’s acquisition of the worldwide operations of the Minet Group. As a result, the company became Aon Minet, and subsequently Aon Zambia Limited. In 2017, private equity firm, Capital works acquired Aon’s shareholding in several African operations, which has created what is now Aon’s largest Global Network Correspondent.

JOB OPPORTUNITY: ADMINISTRATIVE ASSISTANT

We are seeking a highly organized and detail-oriented Administrative Assistant to provide administrative support to our team. The successful candidate will be responsible for performing a variety of administrative tasks, ensuring seamless day-to-day operations.

Key Responsibilities

• Provide administrative support to Senior Management.
• Manage and maintain schedules calendars and appointments for Senior Management.
• Manage the front office as the first contact with Clients.
• Coordinate travel arrangements and prepare travel-related documents.
• Manage and maintain filing systems, both physical and digital.
• Develop and implement effective administrative procedures.
• Handle incoming and outgoing mail, emails and phone calls.
• Maintain confidentiality and handle sensitive information with discretion.

Coordinate office maintenance including:

• Scheduling repairs and maintenance with suppliers.
• Managing office supplies and inventory
• Ensuring the office is well maintained
• Perform other administrative tasks as required.

Qualifications

• Full Grade 12 school certificate, with at least 5 credits at ‘O’ levels
• A Diploma in a Business-related field such as: Business Administration/Public Administration/ Business Management
• At least 1 years’ experience in a similar position.

Required Soft Skills

• Strong communication and interpersonal skills.
• Organisation: Ability to prioritize tasks, manage multiple projects and meet deadlines.
• Time management: Effective time management skills to handle multiple tasks and responsibilities.
• Problem solving: Ability to think critically and resolve administrative problems.
• Adaptability: Flexibility and adaptability in a fast-paced environment.
• Collaboration: Ability to work collaboratively with colleagues and senior staff members
• Proactivity: Proactive approach to identifying and resolving administrative issues.
• Integrity: Maintaining confidentiality and ethical standards.
• Emotional Intelligence: Self-awareness, empathy and social skills to effectively interact with colleagues and clients.
• Must be a Self-Starter: Takes initiatives, identifying opportunities and acting on them.
• Strong ICT skills. Experience in use of any accounting package will be an added advantage.

How to Apply:

Interested candidates who meet the above qualifications may send their application letters, copies of relevant academic qualifications, and curriculum vitae, indicating mobile phone numbers with 3 traceable references. Clearly mark your application “Administrative Assistant” as the subject. Send your applications to [email protected]

Closing date for receiving applications is Wednesday 8th 2025 at 17:00hrs

We look forward to reviewing your application and potentially welcoming you to our great team.