Junior HR Officer

Requirements:

• Bachelor’s degree in Human Resource Management or relevant Degree
• Minimum 1 – 2 years of proven experience
• A member of the Zambia Institute of Human Resource Management – Valid practising licence
• Ability to work effectively with different cultures
• Strong communication and administration skills
• Self-motivation, leadership and management skills
• Ability to use electronic office software, word, excel, and email

Responsibilities

Recruitment and On-boarding

• Taking a role in recruitment by ensuring all online Driver applicants’ records are up to date and assisting in the recruitment process
• Assist in coordinating the onboarding process for new hires, orientation programs, paperwork, and training schedules

• Assist in conducting Driver exit interviews and stay interviews Records Management and Documentation

• MaintainLusaka accurate and up-to-date employee records in compliance with company policies and legal requirements both Physical files and System files
• Assist in the Preparation and distribution of HR-related documentation, such as employment contracts and policy manuals
• Assist with document Preparation and inputs for payroll information submissions
• Works with HRM and driver trainer to ensure all training records are up-to-date and filed on employee files
• Ensure disciplinary disciplinary documentation is correctly captured filed and updated on the Alistair disciplinary tracking system

Performance Management

• Support the Probationary evaluation process by providing relevant data and assisting in the Supervisors during the reviews

Compliance

• Conversant with the registration processes with the Following institution: ZRA, NHIMA, NAPSA & HELSB
• Good understanding of the Zambian Labour laws and up-to-date with current affairs Human resource systems
• Work closely with the Human resource team to build systems that improve HR service delivery
• Assist in the implementation and monitoring of frequent use of online systems such as Smartsheets
• Monitor and ensure the correct usage of the time and attendance system

Administration Task

• Manage the Administrative management tool for office inventory consumables (Stationary and Consumable)
• Assist legal department in filing all legal documentation and are well secured
• Closely monitor the office notice board and ensure it is updated with the latest and important information
• Ensure all lunch orders are placed on time and delivered on time
• Receiving company guests, and arranging for their transport and accommodation